Business Office Manager

About the role

Assist in the day-to-day accounting functions of the facility in accordance with current acceptable accounting and cost reimbursement principles relating to nursing facility operations.

Responsibilities

• Assist in implementing the day-to-day functions of the accounting department.
• Implement written policies and procedures that govern the accounting functions of the facility.
• Assist in standardizing the methods in which work will be accomplished.
• Forward invoices to appropriate department personnel for approval for payment.
• Communicate with supplier/vendors concerning errors or questions on invoices.
• Maintain a file of copies of all charge slips, debits, credits, etc., issued to each resident.
• Monitor and collect accounts receivables.
• Report delinquent accounts to the Accountant/Director of Finance/Administrator.
• Assist in balancing accounts receivable by running tapes, verifying computer printouts, etc.
• Assist in preparing monthly financial statements, including monthly balance sheet, income and expense reports, as required.
• Prepare and mail statements.
• Make written and oral reports/recommendations to the Accountant concerning accounting functions.
• Assist in reconciling bank statements as directed.
• Assist in preparing trial balances as directed.
• Assist in preparing financial and statistical reports as directed.
• Perform functions of computer/data processor as necessary.
• Develop and utilize computer reports and output.
• Ensure that resident admission contracts are signed and appropriately filed.
• Follow established resident fund accounting procedures.
• Provide each resident with a quarterly accounting of their funds managed by the facility.
• Assist in the planning and implementation of changes in the accounting system as necessary or directed.
• Perform secretarial functions as necessary or directed.
• Attend and participate in workshops, seminars, etc., to keep abreast of current changes in the long-term care field and maintain professional status.
• Attend and participate in facility mandatory in-service training programs (e.g., OSHA, TB, HIPAA, Abuse Prevention).
• Request repairs for office equipment as necessary.
• Maintain the confidentiality of all resident care information, including protected health information.
• Report known or suspected incidents of unauthorized disclosure of resident information.
• Ensure that residents' rights to fair and equitable treatment, self-determination, individuality, privacy, property, and civil rights are maintained at all times.

Requirements

• High-school diploma or its equivalent.
• Minimum of three (3) years experience in bookkeeping or accounting practices.
• Experience with Medicaid and Medicare.

Physical Demands

• Must be able to move intermittently throughout the workday.
• Must be able to speak and write the English language in an understandable manner.
• Must be able to push, pull, move, and/or lift a minimum of 25 pounds to a minimum height of 5 feet and carry such weight a minimum of 50 feet.
• May be necessary to assist in the evacuation of residents during emergency situations.