Business Office Manager

About the role

The Business Office Manager serves as the engine that keeps Avista Senior Living's community running effectively. Key responsibilities include:

• Recruitment and selection of associates
• Maintaining accounts receivable and billing operations
• Processing purchase orders
• Setting up and maintaining vendor files and communications
• Supporting departments in meeting their operating budget goals
• Setting up and maintaining resident and employee files in accordance with regulations and policies
• Managing petty cash transactions and reimbursements
• Supervising the concierge and security associates
• Managing computer systems and programs such as AP/Payroll/Billing/Work Orders

Responsibilities

• Create an efficient operation by supporting the Executive Director
• Assist with recruitment and selection of associates
• Maintain accounts receivable and billing operations
• Process purchase orders
• Set up and maintain vendor files and communications
• Support departments in meeting their operating budget goals
• Manage resident and employee files in accordance with regulations and policies
• Manage petty cash transactions and reimbursements
• Supervise the concierge and security associates
• Manage computer systems and programs such as AP/Payroll/Billing/Work Orders

Requirements

• Office management experience
• Strong computer skills including proficiency with Microsoft Office
• Ability to quickly master new applications
• Familiarity with Point Click Care
• Strong organizational skills with the ability to manage multiple priorities
• Excellent written and verbal communication skills
• Positive attitude, enthusiasm, and energy
• Customer service experience is highly desired
• Experience managing payroll and budgets
• Promoted appearance and demeanor
• Proactive customer service approach

Qualifications

• Minimum of 2 years of office management experience
• Previous experience managing payroll and budgets
• Promoted appearance and demeanor
• Proactive customer service approach

Benefits

• Competitive pay with bonus structure
• Health, dental, and life insurance
• Employee assistance program
• PTO & sick leave
• Fabulous co-workers who respect and honor one another
• Professional development opportunities

Pay

Competitive Pay with bonus structure

Schedule

Full time, Monday-Friday schedule