Business Office Assistant

Human Resources

• Ensure information within the payroll/HRIS system is always updated.
  • SUBMIT PAY RATE ADJUSTMENTS, TRANSFERS, EMPLOYMENT STATUS CHANGES, ETC. IN PAYROLL SYSTEM.
  • PREPARE NEW HIRE PAPERWORK, EMPLOYEE STATUS CHANGES, EMPLOYEE EXIT PAPERWORK, AND LEAVE OF ABSENCE REQUESTS FOR SUBMISSION TO HOME OFFICE.
  • ENSURE EMPLOYEE INFORMATION AND RECORDS ARE MAINTAINED, UPDATED AND ACCURATE WITHIN THE HRIS SYSTEM AND PERSONNEL FILES.
  • TRIAGE TEAM MEMBER COMPLAINTS AND GRIEVANCES IN ACCORDANCE WITH PROBLEM RESOLUTION.
  • CORPORATE RECRUITMENT ACTIVITIES INCLUDING SCHEDULING INTERVIEWS FOR HIRING MANAGERS AND OTHER ACTIVITIES AS NECESSARY.
  • ORDER ALL STATE AND COMPANY REQUIRED PRE-Employment SCREENINGS, SUCH AS PHYSICALS, FINGERPRINT CLEARANCES AND/OR BACKGROUND.
  • ENSURE ALL RESULTS ARE WITHIN STATE AND/OR COMPANY STANDARDS.
  • PARTICIPATE IN THE NEW HIRE ORIENTATION PROGRAM AND OTHER REGULAR TEAM MEMBER MEETINGS OR ENSURES NEW HIRES HAVE AN EFFECTIVE ONBOARDING.
  • UTILIZE PAYROLL REPORTING TOOLS TO MANAGE ACCURACY OF TEAM MEMBER INFORMATION AND PERFORMANCE EVALUATION DUE DATES.
  • UPDATE TEAM MEMBER INFORMATION IN PAYROLL SYSTEM AND PERSONNEL.
  • ASSIST PAYROLL WITH ADJUSTMENT FORMS; EDIT DAILY TIME ENTRIES; ENSURE ACCURACY OF BI-WEEKLY PAYROLL.
  • SUBMIT UNEMPLOYMENT INSURANCE CLAIMS TO VENDOR FOR PROCESSING.
  • AID HUMAN RESOURCES WITH PREPARING RESPONSES AND DOCUMENTS FOR UNEMPLOYMENT CLAIM RESPONSES AND HEARINGS.
  • CONDUCT MONTHLY BENEFIT ORIENTATIONS; PROOF BENEFIT ENROLLMENT FORMS AND SEND TO HOME OFFICE HUMAN RESOURCES; ENSURE ALL ELIGIBLE TEAM MEMBERS HAVE COMPLETED ENROLLMENT/DECLINATION FORMS.
  • ENSURE WORKERS COMPENSATION INJURIES ARE REPORTED TIMELY, AND ALL DOCUMENTATION IS COLLECTED AND SUBMITTED TO HUMAN RESOURCES.
  • ENSURE EMPLOYEES’ TRAINING PLANS ARE ACCURATELY ASSIGNED IN THE LEARNING MANAGEMENT SYSTEM.
  • RUN REPORTS AND FOLLOW UP WITH MANAGERS AND EMPLOYEES TO ENSURE COMPLIANCE.

Finance

• AID IN COLLECTION CALLS ON PAST DUE ACCOUNTS.
• AID WITH PREPARATION OF NEW RESIDENTS' MOVE-IN PAPERWORK, RESIDENT STATUS CHANGES.
• CALL SOCIAL SECURITY.
• CALL MEDICAID.
• PRINT MONTHLY BILLING STATEMENTS.
• MANTAIN COMMUNITY CENSUS DATA.

Additional Duties

• CONTRIBUTE TO COMMUNITY RELATIONSHIPS BY DEMONSTRATING COOPERATION AND PROFESSIONAL CONDUCT WITH RESIDENTS, FAMILIES, FELLOW TEAM MEMBERS.
• BE FAMILIAR WITH POLICIES & PROCEDURES MANUAL AND TEAM MEMBER HANDBOOK.
• MANTAIN ACCURACY OF COMMUNITY OPERATIONS COMPUTER DATABASE WITH TEAM MEMBER AND RESIDENT INFORMATION AS ASSIGNED.
• PERFORM OTHER RELATED ASSIGNMENTS AS REQUIRED.

Education/Experience/Credentials

• THREE OR MORE YEARS’ EXPERIENCE IN OFFICE MANAGEMENT, INCLUDING BOOKKEEPING AND HUMAN RESOURCES RESPONSIBILITIES.
• APPLICANTS MUST BE CERTIFIED IN CPR/FIRST AID ACCORDING TO STATE REGULATIONS, WILLING TO UNDERGO A PHYSICAL EXAM, AND SUCCESSFULLY PASS BACKGROUND CHECK.