Business Manager

About the role

The Western Properties (WP) Business Manager, working under the direction of the Resident Controller, is responsible for the payroll maintenance requirements for Hearst Corporation’s extensive California real estate and land holdings, including Sunical Land & Livestock, West Coast Realties, 5M Project, 45 Third Street, Wyntoon Estate, Wyntoon Timberlands, Hearst Forests, San Simeon Ranch, Western Lands, and Sansome Clay, Inc.

Responsibilities

• Compensation/Payroll: Provides competitive salary analysis for management employees upon request by VP & GM. Employee maintenance, setting up new employees/terminate employees as needed. Processes salary increases. Prepares annual staff and management (MBO) bonuses for review and approval. Allocate Wyntoon Estate tips to each employee during guest season and enter into PR/ADP for tax withholding purposes. Bi-weekly payroll processing, entering hours worked & record employees PTO. Send in “SSL” forms for additional payments. Prepares annual payroll budget for Resident Controller. Maintain/verify PTO balances
• Year-End & Other Miscellanerous P/R Reporting: 1095 Info Total Healthcare costs for W-2s Vehicle Fringe Info PCori Info
• Talent Acquisition/Data Management/Employee Relations: Works closely with WP’s Vice President & General Manager on the hiring and retention of management employees. Sends out offer letters for both management and staff positions. Maintains WP Employee Handbook and updates employment policies as needed. Has working knowledge of federal, state, and local laws governing employment practices, conflict resolution, and harassment. Maintains Personnel Files. Works with management team and Human Resources to address employee problem resolution.
• Employee Benefits: Health Insurance Maintenance, setting up new employees/terminate employees and their dependents. Track monthly health claims from Cigna segregated by employee name/department. Allocate monthly Cigna & VSP premiums and claims to each business unit with notification to other Accounting Managers for recording. Prepare annual analysis of monthly claims by business unit for Resident Controller’s use in budget process. Provide COBRA information to terminated employees. Process benefit invoices for union employees. Advise employees on how and where to find answers to benefits questions.
• G/L – Accounting: Monthly Closing of WCR, 5M Project, 45 Third St and Wyntoon Estate with corporate reporting Monthly Account Reconciliations through Oracle ARCS for WCR, 5M, 45 Third St. and other WP business entities as assigned. Other miscellaneous monthly accounting – Cap Ex, A/R Aging etc. Quarterly – Corporate Variance Reports. Preparation of annual operating budget worksheets. Annual – Year End forms, Tax Schedules.

Qualifications

A bachelor's degree in accounting, finance, or a related field is required. A minimum of 5 years of relevant experience in payroll administration, accounting, and/or human resources is preferred. Proficiency in Microsoft Office, especially Excel, is essential. Knowledge of payroll systems and regulations is necessary. Strong analytical and organizational skills are required. Excellent communication and interpersonal skills are essential.

Skills

Strong understanding of payroll systems and regulations. Proficiency in Microsoft Office, especially Excel. Strong analytical and organizational skills. Excellent communication and interpersonal skills. Ability to work independently and manage multiple tasks simultaneously.

Benefits

Hearst provides a competitive benefits package, including medical, dental, vision, disability and life insurance, 401(k), paid holidays and paid time off, employee assistance programs, and more.

Pay

The reasonable estimate, if hired in California, is $125,000 - $165,000. Please note this information is specific to those hired in California. If this role is open to candidates outside of California, the salary range would be aligned to that specific location.

Schedule

This position is hybrid in as much as the Manager will have dual functions.