Business Manager (2375)

Responsibilities

• Aid in the preparation and management of short- and long-term departmental budget planning documents for the Department of Psychiatry, including revenue and expenditure projections across multiple funding sources.
• Develop and maintain financial tracking systems; compile and assemble data and prepare financial and administrative reports.
• Monitor and analyze budget balances and expenditures; prepare recommendations, track and process budget adjustments in accordance with established policies and procedures.
• Review fiscal and operational policies mandated by the University and SIU HealthCare and assist in evaluating the financial and operational impact of implementation.
• Serve as fiscal officer designee for departmental accounts; monitor, review, and reconcile income and expenditures to ensure accuracy and compliance with established guidelines.
• Audit, validate, and reconcile financial activity for principal investigators and faculty; identify discrepancies and report findings for resolution.
• Collaborate with faculty, principal investigators, and internal departments to facilitate grant and contract processes.
• Support the identification and evaluation of funding opportunities for existing and proposed programs.
• Serve as departmental card manager for the procurement card program; monitor usage and ensure compliance with institutional policies.
• Coordinate purchasing activities, including requisitioning and bidding processes; provide input on the acquisition of administrative, clinical, and research equipment.
• Monitor financial aspects of contracts and sponsored projects; review invoices and internal billings for accuracy, compliance, and fund availability.
• Coordinate and maintain physician professional service contracts and clinical service agreements, including tracking financial terms and ensuring alignment with budgetary and institutional requirements.
• Compile and prepare cost, staff effort, and space utilization reports; assist in coordinating the annual faculty and staff contract process to ensure alignment with budgeted resources.
• Gather and analyze financial and operational data; prepare routine and ad hoc reports (e.g., accounts receivable, divisional analyses).
• Monitor patient volume, clinical productivity, and related financial indicators; compile and prepare reports to support operational, fiscal planning, and leadership decision-making.
• Track and reconcile call coverage invoices, medical directorship agreements, and other professional service agreements; follow up to ensure timely payment and proper documentation.
• Serve as a liaison between the department and SIU HealthCare on matters related to clinical budgets, financial performance, and business aspects of the medical service and practice plan activities.
• Oversee the fixed assets inventory process, including tracking, reconciliation, and ensuring compliance with institutional policies.
• Supervise and provide day-to-day oversight of accounting staff, including assigning work, training, and evaluating performance.
• Perform other related duties as assigned.

Qualifications

• A Bachelor’s degree in accountancy, business administration, management, or a closely related field.
• Three (3) years (36 months) of work experience in accounting, business administration, fiscal management, or closely related experience.
• A combination of such education and/or work experience totaling three (3) years (36 months), as measured by the following conversion table or its proportional equivalent:

30 semester hours equals one (1) year (12 months)
60 semester hours or an Associate’s Degree equals eighteen months (18 months)
90 semester hours equals two (2) years (24 months)

Knowledge, Skills & Abilities (KSA’s)

• Knowledge of business and management principles involved in strategic planning, resource allocation, human resources modeling, leadership techniques, production methods, and coordination of people and resources.
• Knowledge of administrative and clerical procedures and systems such as word processing, managing files and records, data entry, designing forms, and other office procedures and terminology.
• Knowledge of technology including electronic equipment, computer hardware and software, and their applications.
• Knowledge of basic arithmetic, algebra, statistics, and their applications.
• Ability to work independently and effectively organize and prioritize multiple tasks.
• Ability to identify complex problems and review related information to develop and evaluate options and implement solutions.
• Ability to work collaboratively and communicate effectively as appropriate for the needs of the audience.
• Ability to analyze and develop guidelines, procedures and systems to outline specific goals and implement plans to prioritize, organize, and accomplish tasks.
• Ability to manage a budget and work within the constraints of that budget.
• Ability to analyze, interpret, and explain work related documents, policies, and procedures.

Condition of Employment

• Pursuant to the State University Civil Service System, an out-of-state resident who is hired into this position must establish Illinois residency within 180 calendar days of their start date.