Business Development Coordinator II (NE Region)

About the role

The Business Development Coordinator contributes to the growth and development of the firm and ensures the collection of accurate client information.

Responsibilities

• Travel (multiple states) with multiple night stays (2-4 days) as required for attending various industry events (30% minimum travel).
• Manage and maintain BD team schedules; assist with calendars, credit cards, expense reports, and travel arrangements for the BD department.
• Schedule and coordinate meetings and events.
• Conference coordination/facilitation, including registration, scheduling, shipping, lodging, travel, maintenance and updates of conference materials, summary documentation, and processes.
• Gather relevant information for BD staff.
• Coordinate/facilitate post-show review: summary documentation, expense summaries regarding contacts/opportunities, and entry of relevant contact data into Cosential (CRM).
• Track, retrieve, review, distribute, and store trade show booth inventory and promotional items; generate memos regarding selection, ordering, and inventory tracking.
• Conduct CRM cleanup: deduplicate contacts, information, and companies as needed.
• Coordinate with Sales Force team members and advise on the development of business/capture plans for the company.
• Acquire and apply knowledge about the organization in day-to-day duties.

Requirements

• Bachelor’s degree in Business, Administrative Studies, Communication, Public Relations, Marketing, or a related discipline.
• 5-7 years of relevant experience in Business Development or Sales within the Architecture, Engineering, and Construction (A/E/C) industry.
• Proven time management and organizational skills.
• Effective verbal and written communication skills.
• Effective selling and/or client service skills.
• Effective problem-solving and decision-making skills.
• Proficiency in MS Excel, Word, Outlook, Teams, Office 365, and SharePoint.
• Experience with video chat platforms: Zoom, Teams, and RingCentral.
• Ability to manage multiple tasks in a fast-paced environment.
• Ability to work in a team environment.
• Ability to effectively manage conflict (e.g., calendar schedules, booth set-up).
• Ability to travel regularly and attend industry trade shows and meetings.
• Ability to prioritize and organize while working autonomously.
• Valid driver’s license.

Physical Demands

• Ability to sit and/or stand for long periods of time.
• Able to lift up to 30 lbs.
• Able to handle stressful situations, multi-task, and work under time constraints.
• Long hours may be required.

Work Environment

• Normal office environment.
• Must be able to handle stressful situations and multi-tasking within reasonable time constraints to meet schedules and budgets.
• 40+ hours per week; outside core hours may be required as needed.