Business Coordinator II

Texas A&M AgriLife is the nation’s largest and most comprehensive agriculture program, bringing together a college and four state agencies focused on agriculture and life sciences within The Texas A&M University System. With over 5,000 employees and a presence in every county across Texas, AgriLife improves lives, environments, and the Texas economy through education, research, extension, and service.

About the role

The Business Coordinator II, under general supervision, provides support and coordination of a variety of business activities requiring independent judgment, including reviewing business documents and assisting in developing, monitoring, and reporting accounts and budget data.

Responsibilities

• Collaboratively sort and work through incoming emails in the department's Business Office shared email boxes, working with faculty and staff members for account numbers to pay invoices and obtaining any pertinent/necessary backup, discussing any discrepancies to reach a resolution.
• Stay informed of AgriLife and TAMU disbursement guidelines.
• Utilize AggieBuy for all aspects of accounts payable processes, including processing expenditure vouchers, preparing requisitions, allocating departmental purchase orders, and monitoring receiving. Answer questions about the status of purchase orders.
• Assist students, faculty, and staff with the order process and inform them of the proper purchasing guidelines and rules.
• Assist with setting up new vendors. Assist vendors with inquiries regarding the payment status of invoices.
• Serve as a delegate for all departmental payment cardholders. Reconcile and reallocate transactions for all payment cards monthly, ensuring compliance with purchasing guidelines and account budgets.
• Approve Emburse non-travel reports for faculty and staff.
• Assign asset numbers for inventoriable items upon purchase.
• Approve AggieBuy requisitions and invoices. Verify that AggieBuy invoice has correct vendor, remit-to address, amount, and invoice number. Investigate errors on transactions and recommend appropriate corrective action.
• Assist with specialized business tasks and activities as assigned.
• Assist vendors with discrepancies and inquiries on problem invoices; serve as liaison to TAMU/AgriLife fiscal offices to resolve related issues.
• Assist research faculty and staff with contracts and grant account inquiries and contract/grant guidelines.
• Assist with data entry of financial expenditures for departmental reporting.
• Use various financial applications to provide financial information to principal investigators, research staff, and vendors upon request.
• Balance and oversee mileage reports and fuel billing. Resolve account issues.
• Year-End Closing Procedures: Monitor and prepare accounts closing according to year-end deadlines. Coordinate annual fiscal year closing activities and draft new fiscal year plans.
• Provide input and assist in developing policies, procedures, and guidelines.
• Other duties as required.

Requirements

• Bachelor’s degree or equivalent combination of education and experience.
• Three years of related experience.

Skills

• Knowledge of word processing and spreadsheet applications.
• Interpersonal and communication skills.
• Planning and organizational skills.
• Ability to multitask and work cooperatively with others.

Benefits

• Health, dental, vision, life, and long-term disability insurance with Texas A&M AgriLife contributing to employee health and basic life premiums.
• 12-15 days of annual paid holidays.
• Up to eight hours of paid sick leave and at least eight hours of paid vacation each month.
• Automatic enrollment in the Teacher Retirement System of Texas.
• Employee Wellness Initiative for Texas A&M AgriLife.

Pay

Pay Grade 9.

Schedule

This position is not eligible for remote work.

College Station, Texas.