Business Coordinator II

About the role

A Glimpse of the Job
The Business Coordinator II manages and coordinates the daily, monthly, and annual business functions and compliance requirements for the Campus Living & Learning Department. This position performs, assists with, reviews, approves, reconciles, monitors, and reports on a variety of business activities, including departmental accounting, purchasing, accounts payable, payroll, travel, payment and travel card use, recordkeeping, reporting, and other administrative functions in accordance with university policies, procedures, and published processes.

Responsibilities

• Prepares, reconciles, and submits monthly account verification reports.
• Reviews account activity with the Department Head and ensures signed reports are submitted to compliance and the supervisor.
• Initiates account corrections, including expense adjustments, subcode changes, and payroll accounting updates.
• Prepares ad-hoc financial and statistical reports to support departmental decision-making.
• Assists with fiscal year-end account reviews and closeout corrections.
• Processes requisitions, purchase orders, invoices, vouchers, and payments through AggieBuy and related systems.
• Serves as the department purchasing agent and assists with University Purchasing Card activity.
• Ensures proper documentation, coding, receiving, invoicing, and payment verification.
• Communicates with vendors, Procurement Services, FMS, and department staff regarding order and payment status.
• Supports compliance with university, state, purchasing, travel, and departmental policies.
• Processes travel requests, conference registrations, and related pre- and post-travel documentation.
• Provides travel report guidance and communicates TAMUG travel policies and procedures.
• Serves as a liaison with FMS Travel to resolve travel related issues.
• Tracks voucher and travel requests to ensure accurate posting to TAMUG accounts.
• Reviews and balances daily deposits as assigned.
• Maintains confidential records and files related to HR and conduct/CARE.
• Answers housing questions and sends appropriate correspondence.
• Checks the validity of forms and contacts parents for verification.
• Assists in the processing of conduct paperwork to include notification of students involved and conduct board members.
• Initiates calls and work orders.
• Supports payroll, personnel, and employee record support.
• Serves as a budget contact for finance, payroll, and HR-related employment processes.
• Makes costing allocations for department personnel.
• Runs payroll reports in Workday to verify biweekly and monthly payroll accuracy.
• Assists with Personnel Action Request forms and hiring-related documentation.
• Responds to inquiries from supervisors, staff, vendors, and campus partners.
• Provides guidance and training to employees on purchasing, payment card, travel, and business processes.
• Provides backup leadership and cross-unit support when needed.
• Serves on committees and performs other duties as assigned by leadership and the supervisor.
• Attends business team meetings/webinars/trainings.
• Coordinates communication standards for constituent responses such as phone calls for the Office of Campus Living & Learning and manages walk-in-traffic.
• Performs other duties as Assigned

Qualifications

• Bachelor’s degree or equivalent combination of education and experience.
• Three years of related experience in general office, accounting, or personnel operations.
• Experience working in a university, higher education, public agency, or state-funded environment.
• Experience with accounting, purchasing, accounts payable, payroll, travel, reconciliations, and budget monitoring.
• Knowledge, skills, and abilities:
  • Ability to multitask and work cooperatively with others.
  • Strong interpersonal, verbal, and written communication skills.
  • Ability to positively and professionally interact with clients and staff, groups of various sizes.
  • Ability to exercise sound judgment and maintain confidentiality with sensitive information.
  • Knowledge of word processing, spreadsheet, database, and presentation applications.
  • Planning, organization, and records management skills.
  • Ability to remain calm, organized, and responsive in time-sensitive situations.

Benefits

Not specified

Pay

$45,000 annually

Schedule

Not specified