Business Coordinator

Financial Administration

Develops and maintains expertise around professional masters programs to support Dir Fin Admin with MS program planning, forecasting, and operational reporting; tracks units/enrollment by program.

Processes and tracks financial aid across MS programs; routes application and course fees via ERX; secures director approval and checking budget for each payment; manages platform and advertising platforms and subscriptions; manages co-card applications and exceptions; participates in budget development, planning, and forecasting; manages course and event budgets, purchasing, travel, and expense transactions as needed; monitors chart strings, encumbrances, and deficits; reconciles expense and revenue in accordance with audit guidelines.

Onboarding and training new staff

Hires and coordinates adjunct faculty appointments, teaching assistants and graduate assistants, ensuring accurate budget; works closely with program assistant to onboard new instructional faculty.

Human Resources & Payroll

Ensures HR policies and procedures are implemented consistently; hires temps and consultants as needed; sets correct funding for payments; secures director approval/checking budget; checks payroll suspense/clean up as needed; distributes payroll reports, answers questions.

Compliance & Risk Management

Ensures compliance with all applicable federal, state, local, and university policies and regulations; administers safety, security, and regulatory compliance plans; supports faculty and staff in understanding and adhering to compliance requirements.

Miscellaneous

Performs other duties.

Minimum Qualifications

• Successful completion of a full 4-year course of study in an accredited college or university leading to a bachelor's or higher degree in a major such as business, accounting or related; OR appropriate combination of education and experience.
• 1 year administrative experience including budgets, finance, grants, facilities, &/or human resources; or other relevant experience.
• Advanced administrative experience in a complex or academic environment.
• Strong knowledge of budgeting, payroll, HR processes, and administrative systems.
• Excellent organizational, communication, and problem-solving skills.
• Ability to manage multiple priorities independently.

Technical Skills

• Advanced proficiency in Microsoft 365, specifically Excel, and data management.
• Demonstrates ability to work on multiple projects simultaneously.
• Understands and interprets financial statements and reports; reconciles financial records.
• Is open to change and responds by adapting work methods and behaviors; pays attention to changing circumstances and adapts to them.
• Consistently displays accuracy and attention to detail.
• Being receptive to feedback, willing to learn, embracing continuous improvement.
• Being helpful, respectful, approachable and team oriented, building strong working relationships and a positive work environment.
• Successfully uses multiple software programs independently.

Benefits

Includes health, dental, vision, disability, and life insurance; paid vacation and holidays; paid medical/sick and parental leave; tuition benefits for the employee and dependents; pre-tax and flex spending accounts for commuting and dependent care; generous retirement savings options; and wellness programs.

Work-Life & Wellness

Supports flexible work arrangements where possible and programs to help you locate and pay for quality, affordable childcare and senior/adult care.

Professional Growth & Development

Supports employee career development in all circumstances whether your workspace is on campus or at home. Offers a variety of tools and resources.

Target Hiring Range

$60,000 - $65,000 per year.

Benefits Package

Visit us at https://www.northwestern.edu/hr/benefits/index.html to learn more.

Equal Opportunity Employer

Northwestern University is an Equal Opportunity Employer and does not discriminate on the basis of protected characteristics, including disability and veteran status.