Business Coordinator

Responsibilities

• Track all inbound shipments from China for the team, including coordinating status updates with the freight forwarder and confirming delivery dates.
• Reroute goods when required.
• Obtain PODs (proof of delivery).
• Share a weekly shipment status report with Marketing.
• Maintain team status reports across all projects by tracking POs and delivery dates.
• Issue purchase orders as needed.
• Ensure purchase orders meet auditing standards by quoting, collecting approvals, and managing CBRs.
• Resolve receiving issues with supporting documentation from logistics providers.
• Partner with suppliers and internal teams to ensure goods are delivered in full.
• Support PIM document completion.
• Collaborate with AP to help ensure vendors are paid within contractual terms.

Requirements

• Experience coordinating shipments and working with freight forwarders, including tracking, rerouting, and delivery confirmation.
• Strong PO management skills, including issuing POs, tracking delivery timelines, and ensuring documentation accuracy.
• Ability to resolve receiving and invoice issues by reviewing details, advising stakeholders, and correcting errors to keep processes moving.
• Comfort working with cross-functional teams (logistics, receiving, AP, Marketing, and suppliers) to maintain clear, consistent updates.
• Project coordination experience, including procurement of exact reruns and support for promotional item sourcing.

Benefits

Opportunity to keep critical business operations on track by coordinating shipments, POs, and project status updates.

Motivating, hands-on work where your