Business Assistant (Corporate Office - Facilities)

About the role

The Business Assistant (BA) position works primarily on-site at our M Physicians Administrative Office and supports the Facility Operations team. This role requires cross-training to provide backup support and maintain consistent services across multiple UMP facilities.

Responsibilities

• Process invoices for payment and ensure proper coding to Facilities budget categories, including monthly rent roll.
• Research and resolve invoice issues and account balance discrepancies.
• Manage on-site visitors and service vendors.
• Create ID badges and access badges for employees company-wide.
• Afford security system changes, camera monitoring, conducting audits, and providing reports for physical security at multiple locations.
• Afford office upkeep, including maintenance requests, office equipment, parking lot utilization, office/workspace changes, signage needs, etc.
• Post/update materials for UMP internal website, maintain vendor contact list and shared MS Teams files.
• Afford supply purchasing for facility repairs, breakrooms, office supply closet, clinic needs, etc.
• Perform daily tasks required to support the needs of on-site and remote workers.

Requirements

• Post-secondary education (Bachelor’s or Associate’s Degree) or equivalent facilities knowledge, training and experience.
• 2+ years of general office support or facilities management experience.
• Excellent customer service skills and effective written and verbal communication skills.
• Microsoft Word, Excel, and Outlook skills required.
• Basic aptitude for machines and mechanical equipment.
• Exhibits professionalism and willingness to learn.
• Able to work effectively with all levels of management, external constituents, and co-workers.

Qualifications

• Competitive wages, healthcare (including vision & dental), 401K, parking & tuition assistance and more!
• This is a fully benefit eligible position.

Benefits

• Competitive wages, healthcare (including vision & dental), 401K, parking & tuition assistance and more!
• This is a fully benefit eligible position.

Pay

• Compensation 20.40 - 29.58 USD Hourly

Schedule

• 1.0 FTE, 40 hours per week