Corporate Office Assistant

Responsibilities

• Greet and assist patients, employees, and guests courteously upon arrival and notify relevant staff.
• Support onboarding and offboarding processes for job shadows, clinical rotations, temporary employees and related personnel.
• Prepare interoffice mail bins for pickup and delivery across clinic locations; sort, distribute, and manage incoming and outgoing mail, couriered packages, and faxes.
• Affix resolve issues related to returned mail and bulk mailing processes with external mail suppliers.
• Maintain cleanliness and organization of the lobby and common areas, ensuring spaces are presentable and well maintained.
• Maintain office supply inventory; organize and stock supplies as needed.
• Assists with special events, employee meetings, or trainings, as needed.
• Maintains employee and company address and phone extension lists and emergency contact information.
• Manages shared email and voicemail inboxes as assigned, triaging inquiries as needed.
• Assists in verifying and processing business documents for various departments.
• Provide general administrative and project support to corporate departments; communicate with internal partners.
• Scan and file financial and administrative documents (e.g., end-of-month financials); may receive and process credit card transactions.
• Perform other duties as assigned to support office operations.

Qualifications

• High school diploma or equivalent required.
• One to two years of administrative experience preferred.
• Excellent communication and interpersonal skills.
• Ability to multitask and prioritize effectively.
• Proficient in Microsoft Office Suite.
• Basic knowledge of mail handling procedures and office supplies management.

Benefits

• Comprehensive total rewards package including medical, dental, vision, disability, life insurance, paid time off and 401(k)/profit sharing retirement plan.
• Equal opportunity employer committed to diversity and inclusion.

Pay

$18.76 to $23.45 per hour. The hired candidate may be eligible to receive additional compensation in the form of bonuses, differentials and/or deferred compensation.