Business Admin Backup - PT

Key Responsibilities

• Serve as the designated backup for the Business Administrator, assuming core responsibilities during vacations, leaves, and peak workload periods.
• Aid with timekeeping and payroll preparation, including verifying hours, shift differentials, and corrections in coordination with supervisors and HR.
• Support inventory and production reporting by entering, reviewing, and reconciling data from WMS/ERP systems and manual logs.
• Process and track purchase orders, vendor invoices, and expense reports; coordinate with Corporate AP/Finance on discrepancies and approvals.
• Maintain organized records for safety, compliance, training, and operational metrics (e.g., OSHA logs, attendance, production reports).
• Prepare and distribute daily, weekly, and monthly reports (KPIs, labor, volume, accuracy, overtime) for leadership review.
• Provide general office support, including filing (electronic and paper), document preparation, scheduling meetings, and handling mail.
• Aid with onboarding paperwork and administrative tasks for new hires and transfers in partnership with HR.
• Respond to internal and external inquiries professionally, routing questions to the appropriate leader when necessary.
• Identify and recommend process improvements to enhance accuracy, efficiency, and data integrity in administrative workflows.
• Ensure all work complies with company policies, internal controls, and confidentiality standards.

Qualifications

• High school diploma or equivalent required; associate’s degree in business, accounting, or related field preferred.
• 2+ years of administrative, accounting, or operations support experience; distribution/warehouse environment preferred.
• Experience with ERP/WMS systems and timekeeping/payroll applications strongly preferred.
• Proficient in Microsoft Office or Google Workspace (spreadsheets, documents, email, presentations).

Skills & Competencies

• Strong attention to detail and high level of accuracy with numerical and written information.
• Solid organizational and time-management skills; able to balance multiple priorities and deadlines.
• Strong analytical skills with the ability to interpret data and identify discrepancies.
• Clear and professional verbal and written communication.
• High level of integrity, discretion, and respect for confidential information.
• Ability to learn new systems, tools, and processes quickly.
• Collaborative mindset; able to work effectively with operations, HR, finance, and leadership teams.

About The McClatchy Media Company

The McClatchy Media Company features a portfolio of vibrant and trusted news, lifestyle, and entertainment brands, and a robust retail distribution network. Our iconic local news brands, such as the Miami Herald, The Kansas City Star, and The Sacramento Bee, have collectively earned a total of 57 Pulitzer prizes and are complemented by popular lifestyle and entertainment brands such as Us Weekly and Woman’s World. Together, our brands reach more than 100 million unique visitors a month. The McClatchy Retail Network, our distribution and logistics arm, offers delivery to more than 56,000 retail locations weekly. McClatchy strives to be an employer of choice, and our benefits package is made with this goal in mind. With a focus on well-being and daily life, our package options include healthcare coverage for employees and their families, financial protection from expected and unexpected expenses, multiple no-cost wellness resources and even coverage for four-legged friends. Our overall benefits package also includes a 401(k) with employer match, competitive paid time off and holidays, and a variety of mental health benefits. For more information on McClatchy's benefit plan, please visit McClatchyLivewell.com.