Back-Up Admin Coordinator

Key Responsibilities

• Auxiliary with daily administrative tasks including filing, data entry, and record maintenance
• Support store leadership with documentation, reports, and communication needs
• Maintain organized and up-to-date employee and operational records
• Ensure confidentiality of sensitive employee information
• Aid in hiring processes including application tracking and interview coordination
• Assist with onboarding new hires, including paperwork and system setup
• Ensure new hire documentation is complete, accurate, and compliant
• Help coordinate orientation and training schedules
• Aid in scheduling and labor tracking as directed
• Support timekeeping accuracy and resolve discrepancies when needed
• Cookordination attendance tracking and communicate with leadership on issues
• Ensure adherence to company policies, HR procedures, and legal requirements
• Maintain audit-ready personnel files and administrative documentation
• Support compliance with labor laws, posters, and required notices
• Provide support across departments for administrative needs
• Aid associates and managers with general HR or payroll-related questions
• Communicate effectively with store leadership and district partners
• Step in to perform Administrative Coordinator duties when needed

Qualifications

• Previous administrative, clerical, or HR support experience preferred
• Strong attention to detail and organizational skills
• Ability to handle confidential information with professionalism
• Effective communication and interpersonal skills
• Proficiency with basic computer systems and office tools