Building Secretary | Tri-County Center School

About the role

Job goal: To assist in the efficient operation of the schools and offices of Tri-County Special Education. Reports to: Building Principal and/or Tri-County Supervisor depending on assignment. Normal assignments are for ten (10) months.

Qualifications

• High school diploma or GED.
• Ability to develop effective working relationships with administration, staff, and the school community.
• Education and/or training in clerical skills, preferably an Associate Degree in clerical-related field.
• Experience in performing clerical duties is preferred.
• Must demonstrate the ability to type 50 words per minute or faster with minimal or no errors.
• Must have a current working knowledge of Microsoft Word.
• Prefer experience with Microsoft Excel and PowerPoint.
• Such alternatives to the above qualifications shall be approved by Tri-County's Executive Board.
• Basic familiarity with special education.

Responsibilities

• Promotes an atmosphere of respect for children and adults; maintains open, positive working relationships with staff and the public.
• Maintains a high level of ethical behavior and confidentiality of private information related to students and employees.
• Demonstrates punctuality, appropriate attendance, and adherence to assigned work schedule.
• Demonstrates effective interpersonal and communication skills while working with other staff as a team player.
• Performs work assignments accurately and timely.
• Demonstrates appropriate and independent use of time, prioritizes work assignments, exhibits initiative, and consults with appropriate personnel to complete assignments.
• Uses technology software and hardware appropriately to perform job duties and remains current with changing technologies.
• Serves as visitor and telephone receptionist for the office, routes incoming calls, logs visitors, distributes mail and informational flyers to staff.
• Orders materials and equipment for office, departments, and/or classrooms; prepares purchase orders and invoices for approval.
• Maintains the student attendance register, verifies student absences, compiles a daily roster of teacher absences, and records substitutes used for teachers and/or aides.
• Files the aforementioned reports with central office as directed.
• Types correspondence and compiles reports for building principal, administration, and other staff (examples: employee evaluation reports, agendas, memorandums, parent notices, schedules, calendars, monthly attendance logs, periodic activity reports, student progress reports, behavioral checklists, daily lesson plans, anecdotal record forms, state and federal reports).
• Attends and participates in staff meetings, orientations, continuing education, and other events as required.
• Follows policies and procedures established for office staff and the Tri-County Special Education district.
• Demonstrates professionalism and assumes this duty outside of the office when representing Tri-County Special Education.
• Assists in operation of child nutrition programs, including maintenance of financial and participation records for breakfast and lunch programs, as required.
• Assists in the supervision of students, both in and out of the office, as necessary.
• Maintains material and equipment inventory.
• Maintains an organized, efficient filing system of all relevant documents and materials.
• Takes on special projects as assigned by the building principal and/or Tri-County supervisor (examples: ISBE focus monitoring materials and PowerPoint presentations).
• Communicates and coordinates with staff in an efficient, pleasant, and timely manner for the purpose of providing support and/or completing projects.
• Performs other related duties, as assigned by the building principal and/or Tri-County supervisor, for the purpose of ensuring efficient and effective functioning of programs.