Building Administrative Secretary - Bailey ES

Reports to: Building Administrator

Department: Academics and Student Learning

About the Role

To assist and relieve administrative supervisor(s) of paperwork and impediments so they may devote maximum attention to the central problems of education and educational administration.

Qualifications

• A high school diploma or equivalent training and experience.
• Excellent knowledge of word processing, typing, filing, and operation of common office equipment.
• Three to five years of successful experience as a secretary preferred.
• Ability to greet and interact courteously with the public, students, and school staff, both by phone and in person.
• Ability to handle confidential matters, set priorities, and work well under pressure with attention to detail.
• Such alternatives to the above qualifications as the Board of Education may find appropriate and acceptable.

Responsibilities

• Uses computer applications effectively to create documents, databases, memorandums, and presentation materials.
• Maintains a regular filing system, as well as locked confidential files, and processes incoming correspondence as instructed.
• Places and receives telephone calls, and records messages.
• Maintains staff database and accurate phone list including room phone, room number, and voice mail number of every building staff member.
• Maintains and records all absences, personal leave, professional leave, and unpaid days for the entire staff.
• Maintains substitute folders and files along with substitute folder packets of information.
• Orders and maintains building supplies as needed.
• Maintains payroll timesheets for all classified staff and tutors, and completes bi-monthly deviation reports for payroll.
• Maintains all financial records, including building budgets and staff order requests. Inputs order requests for the entire staff into the PORQ system. Signs off on all purchases and signs warrant copy for payment of supplies received.
• Manages the building petty cash account including reimbursement and reconciliation. Counts, prepares cashier's report, and bank statements for all monies deposited.
• Maintains a file of all equipment purchases for inventory and submits completed Asset Acquisition forms to Central Office for inventoried items.
• Maintains a schedule of appointments and makes arrangements for conferences and interviews.
• Welcomes visitors, arranges for their comfort, and screens unexpected callers in accordance with predetermined policy.
• Assists students with problems or concerns when appropriate.
• Ensures the safety of students.
• Establishes and maintains cooperative professional relationships.
• Remains free of any alcohol or nonprescription controlled substance and abuse of any prescribed controlled substance in the workplace.
• Exhibits professional behavior, emotional stability, and sound judgment.
• Serves as a role model for students in conducting themselves as responsible and intelligent citizens.
• Understands the legal responsibility to help instill in students the belief in, and practice of, ethical principles and democratic values.
• Maintains confidentiality and respect for confidential information at all times.
• Performs other duties as assigned by the Superintendent or designee.

Schedule

211 days (183 work days and 8 paid holidays); 8 hours per day, excluding lunch.

Pay

$23.69/HR - $26.22/HR as determined by the Negotiated Agreement.