Budgets and Contracts Manager

About the role

The Budgets and Contracts Manager is responsible for the management of site-level clinical trial agreements, budgets, contract negotiations, investigator payments, and associated processes throughout the lifecycle of clinical research programs. This role partners closely with sponsors, clients, study teams, clinical sites, and internal stakeholders to ensure timely, accurate, and compliant execution of contracts and budgets.

Responsibilities

• Partner with internal and external stakeholders, clients, and study teams to ensure comprehensive, accurate, and timely execution of study agreements.
• Review study protocols and amendments and develop research site budget templates in applicable currencies.
• Collaborate with sponsor and client legal teams to develop Clinical Trial Agreement (CTA) templates for clinical studies.
• Create and review negotiation strategies and parameters for contract and budget templates.
• Conduct sponsor and client meetings to communicate departmental processes and coordinate contract and budget execution activities.
• Negotiate and oversee negotiations of CTAs and study budgets for Summit Network sites.
• Develop and oversee investigator grants and comprehensive study budgets to support business development proposals and bid responses.
• Manage investigator and site payment processes, including payment term development, system setup, payment scheduling, reporting, and reconciliation.
• Utilize applicable systems to manage contracts, amendments, budgets, study plans, and investigator payments across multiple studies simultaneously.
• Prepare reports, analyses, and status updates for internal and external stakeholders while proactively identifying and communicating timeline risks and mitigation strategies.
• Partner with Finance and vendors to ensure timely investigator and site payments and resolve related issues.
• Serve as an escalation point for internal teams, network sites, sponsors, and clients.
• Identify process gaps and implement solutions related to budgets, contracts, and investigator payments.
• Maintain accurate tracking of negotiation activities, payment records, and historical contract documentation.
• Ensure proper and timely filing of required documentation.
• Develop and implement departmental processes, procedures, tools, training programs, and performance metrics.
• Supervise Budget, Contract, and Investigator Payment personnel.
• Participate in special projects and other duties as assigned.

Qualifications

A Bachelor’s degree in a related field of study is required, with at least 5 years of experience managing clinical trial budgeting and contracting. Strong knowledge and understanding of standard provisions within clinical trial contracts, ICH Guidelines, FDA regulations, and GCPs are necessary.

Skills

• Excellent planning and organizational skills
• Flexible, analytical, and solution-focused
• Capable of developing precise, accurate written and verbal communications
• Strong computer skills, including efficiency in MS Office Suite
• Excellent written and oral communication skills
• Organizational skills
• Ability to pay attention to detail
• People skills, including a positive, friendly, and professional demeanor
• Ability to be flexible with changing priorities
• Strong interpersonal skills
• Strong mathematical knowledge
• Strategic thinking and decision-making skills
• Strong negotiation and conflict-resolution abilities
• Leadership and team development skills
• Ability to manage complex projects and competing priorities