Budget and Contracts Manager

About the Role

At GSK, we have bold ambitions for patients, aiming to positively impact the health of 2.5 billion people by the end of the decade. Our R&D focuses on discovering and delivering vaccines and medicines, combining our understanding of the immune system with cutting-edge technology to transform people’s lives. The Budget and Contracts Manager plays a key role in GSK meeting its upper quartile performance objectives by managing the clinical site agreement and budget process for US Pharma/Vaccines studies. This position reports to the ICBP Associate Director (Investigator Contracts Benchmarking and Payments).

Responsibilities

• Manage clinical site agreements and budgets, ensuring accuracy and compliance with fair market value (FMV) parameters.
• Obtain, confirm, and maintain required site-level information for clinical site agreements.
• Negotiate per-patient budgets following FMV parameters and exception processes.
• Serve as the main point of contact for internal and external stakeholders to meet site contracting and budgeting goals.
• Establish, maintain, and update training materials for legal language and budget parameters for the team and clinical site contract negotiators.
• Act as a subject matter expert to resolve US legal language and site budgeting issues, escalating as needed.
• Liaise with GSK study team members to understand study specifics (e.g., enrollment goals, timelines) and provide study status reports, including challenges and lessons learned.
• Ensure investigator budget development and documentation comply with GSK SOPs, guidance, and requirements.
• Generate site-specific agreements using approved templates and applicable study parameters.
• Propose budgeting solutions for issues arising during contract/budget negotiations to enhance strategy and ensure deliverables.
• Develop and update detailed investigator grant per-patient budget estimates according to protocol specifications and amendments.
• Negotiate contract terms and conditions using fallback language in collaboration with legal, functional teams, and sites.
• Perform other work-related duties as assigned, following Standard Operating Procedures (SOPs) and guidance documents.

Requirements

• 2+ years of experience in clinical research and a Bachelor’s degree, or 3+ years of experience in clinical research and an Associate’s degree (or equivalent), or 5+ years of experience in clinical research without a higher degree.
• Experience ensuring clinical trial agreements are managed and issues are appropriately escalated across the governance framework.
• Experience with clinical study budget benchmarking, fair market value analysis, investigator site contracting, and investigator grant payments.
• Experience using Clinical Trial Management Systems (CTMS) and Trial Master Files (TMFs).
• Experience participating in internal and external inspections and developing/implementing preventive and corrective action plans.

Preferred Qualifications

• Proficient in Microsoft products (Outlook, Excel, PowerPoint, etc.).
• Familiarity with AI tools/technology.
• Ability to create and maintain Power Queries and V-lookups.
• Experience with GrantPlan/GrantManager.
• Thrives in a matrix environment and can work independently in a fast-paced setting.
• Strategic thinking skills and ability to analyze trend and metrics data to drive continuous improvement.
• Comprehensive knowledge of the clinical development process and protocol design.
• Operationally focused with an understanding of big-picture strategy.
• Demonstrated ability to effectively communicate and influence stakeholders at all levels.
• Ability to manage multiple projects and priorities across trials and study teams.
• Flexible and responsive to new ideas in a changing environment.
• Proactively identifies and resolves potential obstacles or risks within set timelines.

Skills

• Agile Thinking
• Business Acumen
• Clinical Development
• Clinical Research
• Clinical Sciences
• Clinical Trial Designs
• Communication
• Creativity
• Decision Making
• Fostering Collaboration
• Good Clinical Practice (GCP)
• Influencing Without Authority
• Pharmaceutical Industry
• Project Management
• Time Management

Pay

The US annual base salary for new hires in this position ranges from $115,500 to $192,500. The salary range accounts for work location, candidate skills, experience, education level, and market rate. In addition, this position offers an annual bonus and eligibility to participate in a share-based long-term incentive program, dependent on role level.

Benefits

• Health care and other insurance benefits (for employee and family).
• Retirement benefits.
• Paid holidays, vacation, and paid caregiver/parental and medical leave.