Manager, Contracts and Budgets

About the role

ICON plc is a world-leading healthcare intelligence and clinical research organization. We're proud to foster an inclusive environment driving innovation and excellence, and we welcome you to join us on our mission to shape the future of clinical development.

What You Will Do

• Draft and negotiate work order agreements, change order amendments, loan equipment agreements, non-disclosure agreements, and requests for proposals.
• Review, revise, and manage contracts supporting routine activities, including consulting, supplier, distributor, clinical, service, and other non-standard agreements.
• Escalate complex legal and factual matters to Legal and support issue resolution.
• Oversee contract lifecycle management, including maintaining contract files, managing the contract request system, tracking deliverables, and generating reports.
• Partner with the business teams to prepare and execute CDA and NDA agreements.
• Lead onboarding and training for new Contract Managers.
• Train internal stakeholders on contract management systems and processes.
• Facilitate weekly and monthly contract status meetings as appropriate.
• Prepare contract summaries and ensure agreements are executed in compliance with company policies and service level standard turnaround times.
• Support the business contract requests and monitor execution timelines.
• Secure all required internal approvals for contract terms and provisions prior to execution.
• Identify and implement process improvements to enhance efficiency and ensure compliance with internal policies and external regulations.

Requirements

• Bachelor's degree required; advanced degree preferred.
• Minimum 5 years of experience in pharmaceutical/biotech contract management or clinical budget management.
• Experience with vendor negotiations and CRO interactions.
• Proficiency in CLM systems (e.g., SAP, Ariba).
• Strong analytical and cross-functional communication skills.
• Demonstrated understanding of contract lifecycle management processes, including drafting, review, approval workflows, and execution.
• Working knowledge of pharmaceutical/biotech regulatory requirements impacting R&D contracts (e.g., GxP, Sunshine Act, data privacy considerations).
• Experience collaborating cross-functionally with Legal, Finance, Strategic Sourcing, and R&D stakeholders.
• Ability to identify contractual risk and escalate appropriately.
• Strong organizational skills with the ability to manage multiple contracts and deadlines simultaneously.
• Proficiency in Microsoft Office applications (Word, Excel, PowerPoint).
• Experience supporting audits or compliance reviews related to contracting activities.
• Strong attention to detail and ability to interpret and apply company policies and procedures.

Benefits

• Various annual leave entitlements
• A range of health insurance offerings to suit you and your family's needs
• Competitive retirement planning offerings to maximize savings and plan with confidence for the years ahead
• Global Employee Assistance Programme, LifeWorks, offering 24-hour access to a global network of over 80,000 independent specialized professionals who are there to support you and your family's well-being
• Life assurance
• Flexible country-specific optional benefits, including childcare vouchers, bike purchase schemes, discounted gym memberships, subsidized travel passes, health assessments, among others