Brokerage Coordinator

Position Summary

The Brokerage Coordinator will provide marketing, research, and administrative support to the brokerage team as assigned, team members subject to change at any time, with or without notice. Overarching responsibilities include performing all aspects of supporting the team with property marketing, research and transaction processing, while supporting the team through direct and indirect marketing support. This position retains latitude in formulation and implementation of new procedures and processes within the Brokerage group that are consistent with the company’s objectives.

Position Essential Functions

• Prepare correspondence on behalf of brokerage team including but not limited to letters, leases, lease abstracts, letters of intents, requests for proposal, lien waivers, marketing brochures, space flyers, analysis, company overviews, market reports, project overviews and CoStar.
• Cook projects from primary stages through completion.
• Cook the handling of broker requests for data and research information.
• Aid brokerage with the completion of market surveys, property/space comparisons, data analysis, company overviews and other deliverables as assigned.
• Aid team with business development and monitoring the team’s pipeline and deal activity in XRM or other databases as assigned.
• Complete accounting tasks including expense reports, pipeline entries, deal sheets, invoices, XRM reports and similar items.
• Review internal and external collateral materials, proofread content, ensures appropriate branding materials for distribution.
• Prepare proposals and presentation decks incorporating text, charts, tables and other documents using various software packages.
• Aid in developing new business and with selling, leasing, and marketing for the team.
• Respond to all internal and external client requests for data and information.
• Cook occasional broker/client events, conference room scheduling, set up and breakdown when necessary.
• Maintain professional, positive, and proactive performance at all times.
• Aid other Brokerage and Marketing Coordinators as available as needed.

Position Requirements

• Education: A bachelor’s degree in business, marketing, real estate, or related field preferred.
• Experience: A minimum of 1-3 years of experience in a marketing or administrative role. Commercial real estate, property management, or professional services experience is strongly preferred.
• Technical Skills: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Teams, Outlook). Basic graphic design skills (InDesign, Photoshop, Illustrator) to create marketing brochures, proposal brochures and team branding materials are advantageous.
• Personal Skills: Excellent writing skills to prepare complete and accurate reporting. Excellent oral communication skills to represent the company and maintain the Company’s image. Strong organizational skills, creativity, and interpersonal skills. Ability to analyze qualitative and quantitative information and translate into strategic deliverables. Strong attention to detail - excellent proofreading and editing skills. Must be able to work independently and with minimal supervision. Proactive and resourceful approach to effectively managing workloads to meet deadlines, while delivering high-quality work in a fast-paced environment. Ability to maintain discretion regarding personnel and industry-related matters. A strong work ethic and sense of responsibility, reliability, responsiveness and customer service.

Salary Range

$60,000 - $70,000

About Us

Our firm is built on a shared purpose: Empowering good people to do extraordinary things together. We hire smart, passionate, hard-working people who value both collaboration and independence. United by our brand promise, we own the outcome for clients, investors and partners. Learn more at transwestern.com.

Application Instructions

All candidates selected for an offer of employment are subject to pre-employment background checks, which may include criminal history, education verification, motor vehicle records, credit history, and professional license verification. In addition, your employment with Transwestern is subject to successfully passing a drug screen check prior to you starting with the firm.