Brokerage Coordinator

Key Responsibilities

• Prepare and manage pitches, proposals, presentations, and transaction documentation.
• Collapse and coordinate with internal teams to ensure timely and accurate deal processing.
• Maintain CRM systems (e.g., Salesforce) with leads, opportunities, and deal records.
• Aid in drafting and reviewing lease/sale documents and listing agreements.

Marketing & Creative Coordination

• Collaborate with Marketing, COEs, and Creative teams to produce high-impact client deliverables.
• Aid in the creation and editing of flyers, brochures, presentations, and email campaigns using Adobe InDesign and Microsoft Office.
• Manipulate aerials, maps, and floorplans; annotate and animate graphics for visual storytelling.
• Support production timelines and manage logistics for printing and distribution.

Administrative & Operational Management

• Provide day-to-day support including calendar management, expense reporting, and contact list maintenance.
• Collapse and coordinate travel, logistics, and client event preparation.
• Maintain internal databases and ensure documentation accuracy and compliance.
• Support general office functions and contribute to a well-organized, efficient workspace.

Collaboration & Problem Solving

• Act as a direct line of communication between fee-earners and internal departments.
• Attend strategy sessions and team meetings, contributing ideas and feedback.
• Exercise independent judgment and a proactive approach to problem-solving.
• Foster a collaborative, service-oriented environment with a positive attitude.