Brokerage Coordinator

About the role

The Brokerage Coordinator will report to the Director of Operations and will serve as the support for the fee-earner and/or team. This position is responsible for support and management of client service activities such as pitch and proposals, transaction support, and fee-earner administrative support. The Brokerage Coordinator will interact with various departments within the organization on behalf of the fee-earner to ensure they are able to meet the needs of their clients.

Responsibilities

• Manage database
• Manage content creation process with regards to timeline and production cycle
• Coordinate with other departments based on the needs of the fee-earner
• Support timeliness of deliverables
• Provide sales and deal support
• Pitch and proposal coordination
• Manage coordination with Marketing, Research, and Financial Analyst on behalf of fee-earner for the creation of pitch/proposal and deliver content as necessary
• Populate template market documents such as tour books, property flyers, and brochures
• Create or assist with production and design marketing and collateral deliverables (e.g. Pitch presentations, proposals, property flyers, brochures, marketing eblasts, event invitations, tour books, floor plan edits, updating stacking plans)
• Abstract leases and draft proposals with direction from supervising C&W real estate professional
• Compile information to be used in periodic landlord leasing activity reports
• Organize transaction documents, including confidentiality agreements, leases, contracts, listings, closing documents, etc for deal submission.
• Handle client contact lists, including database management
• Prepare expense reports, schedule meetings, book travel.