Branch Administrator

About the role

The Branch Administrator is responsible for the processing of the 2nd payroll approval. Creation of all invoices relating to their branch or branches of responsibility. Complete monthly AIA / Portal billing for all customers. Request change orders when required. Create PO numbers when requested. Keep all project management & storage spreadsheets up to date. Daily office responsibilities.

Responsibilities

• Communicate with Branch Manager, Internal Salespeople and Outside Customers
• Interpret union pay rates and make changes to payroll when necessary
• Interpret job tickets and compare to FCC to create an accurate invoice
• Understand company billing rates and rate exceptions and recognize discrepancies
• Manage monthly AIA / Portal billing for all customers/projects
• Request change orders when necessary
• Create a PO requisition and convert it to a PO number when requested
• Keep a storage spreadsheet for incoming/outgoing equipment in the warehouse
• Answer phones, handle walk-ins, distribute mail, etc.

Requirements

• Ability to interpret, read, write, and type reports
• Ability to prioritize, organize work, and meet deadlines
• Computer skills and knowledge of office software packages

Qualifications

• High School diploma required
• Bachelor’s degree preferred
• Minimum of 3 years of experience, with working knowledge of an AR billing environment