Branch Administrator

Make a difference. As a Branch Administrator, you will provide centralized administrative support for Graybar Zone and Service Center locations across the United States.

Responsibilities

• Review, validate, and process freight and material vendor invoices for Graybar Zone and Service Center locations while maintaining accurate documentation, workflow records, and audit trails.
• Research and resolve freight billing discrepancies, overcharges, duplicate payments, and invoice exceptions.
• Verify vendor invoice data against purchase orders, delivery documents, and carrier records utilizing Graybar systems, including SAP.
• Process outbound freight billing adjustments, including customer debits and internal freight debit allocations, while ensuring proper approvals and documentation.
• Communicate often with Graybar service centers, branches, carriers, suppliers, and internal departments, including Sales and Cost Services, to resolve invoice and freight-related issues.
• Run monthly reports, research and reconcile open aging items.
• Support process improvement initiatives and operational efficiencies.
• Perform additional administrative duties as assigned.

Requirements

• High school education
• 6+ months of related experience preferred
• Knowledge of computer systems; SAP experience preferred
• Attention to detail, data entry and organizational skills
• Ability to interface and work well with all levels of employees and management

Schedule

• Monday - Thursday: 6:30 am to 4:30 pm
• Friday: 6:30 am to 10:30 am

Pay

The expected starting rate of pay for this position is $20.00 per hour, depending on experience.

Benefits

• Multiple plan options for Medical, Dental, Vision, and Prescription Drug benefits.
• Life Insurance coverage for you and options for your family.
• Flexible Spending Accounts to save on expenses.
• Disability Benefits at no cost to you.
• Profit Sharing Plans to share in our success.
• 401(k) Savings Plan with company match to help secure your future.
• Paid Vacation & Sick Days to spend time away from work or in case of an illness.
• Paid Holidays throughout the year to rest and recharge.
• Paid Wellness Day to focus on preventive care and prioritize your health.
• Community Time Off to volunteer and give back to the community.
• Predictable Work Schedules to plan your life: no weekends or nights for most roles.
• Employee Recognition Program to celebrate achievements.
• Educational Reimbursement and Career Development Programs to reach your career goals.
• Additional perks that support your well-being and career growth.

Benefit eligibility may vary across locations and roles.