Bookkeeper & Office Manager

Office Operations & Administration

• Handle incoming mail, digital filing, and general administrative requests from the Schilling family and management
• Managing calendars, arranging meetings/events, and acting as the main point of contact for staff and visitors
• Act as the main point of contact for office vendors, utilities, and maintenance services
• Manage the daily flow of the administrative office, ensuring tasks are prioritized to meet strict month-end deadlines
• Identify bottlenecks in administrative workflows and implement improved systems to increase overall team productivity

Financial & Bookkeeping Management

• Oversee and perform bank, credit card, and vendor statement reconciliations
• Perform bookkeeping
• Review invoices, credit memos, and payment entries to identify and correct discrepancies before they impact the general ledger
• Track deadlines and ensure compliance

Requirements

• 5+ years in bookkeeping or staff accounting, preferably within the construction, retail, or building materials industry
• Advanced proficiency in Microsoft Excel and QuickBooks or other accounting software
• Associate's or Bachelor's degree in Accounting, Finance, or Business Administration
• Positive attitude and thrives in a fast-paced, family-oriented environment, and can bridge the gap between financial precision and operational support
• Must be able to pass a background check and credit screening

Benefits

• Competitive pay
• Medical, Dental, Vision
• Life insurance & short-term disability
• 401k with profit sharing
• PTO & Paid Holidays
• Sponsored lunch events
• Company discounts