Bookkeeper for Mahwah NJ IT Company (In-Office)

Core Responsibilities

• Manage and process monthly recurring service agreement (MSA) billing
• Invoice project-based and transactional work (hardware, software, renewals, domains, etc.)
• Reconcile vendor invoices and licensing to client agreements
• Maintain billing accuracy within QuickBooks Online
• Audit contracts and ensure billing aligns with contract terms
• Resolve billing discrepancies proactively
• Communicate directly with clients regarding invoice questions, service relationships, and contract terms
• Identify when issues require escalation to management and when they can be handled independently
• Continuously improve billing processes and documentation

Requirements

• Experience using QuickBooks Online
• Prior bookkeeping or accounting support experience
• Demonstrated ability to understand contract-based billing
• Strong written and verbal communication skills
• Closed attention to detail and process discipline
• Comfortable working in an office environment full-time
• Ability to work independently and take ownership of outcomes
• Willingness to learn