Bookkeeper

About the role

The school bookkeeper performs advanced clerical and bookkeeping work in examination, analyses, and verification of fiscal records in a K-8, middle or high school. Duties are varied and include maintaining bookkeeping controls of funds disbursed or received and preparing financial data required for fiscal management.

Responsibilities

• Maintains a complete and systematic set of records of all financial transactions as required by federal, state, and school board rules, regulations, policies, and laws, and reviews and reconciles accounts and budget reports on a monthly basis.
• Analyzes, verifies and reconciles school budget reports to ensure that the maximized use of funds are in compliance with local, state and federal fiscal requirements.
• Composes complex financial correspondence for principal’s signature.
• Affords assistance to the principal with budget development.
• Initiates and prepares budget transfers and amendments.
• Purchases materials for the school using a variety of approved purchasing methods.
• Initiates all purchase order request forms, obtains quotes for materials and necessary approvals, and maintains records of transactions.
• Reviews orders received and distributes merchandise received from vendors and the county warehouse.
• Initiates and reviews school contracts and prepares supporting documentation to ensure compliance with policies and procedures.
• Initiates and prepares payment requests, (direct payments, purchase orders, travel requests), reviews for proper documentation, completes with proper budget codes, verifies available balances, identifies new account codes when necessary, obtains necessary approvals, resolves discrepancies, and maintains a file of all transactions.
• Initiates, prepares, and processes transactions relating to the school’s purchasing card according to set procedures, tracks expenditures and reconciles balances with Oracle on a monthly basis.
• Manages the school’s checking account to include receipt books audits, collects, and verifies monies received from staff, ensures funds are delivered to the bank according to policy, issues school checks, reconciles the bank account, posts activities on the online payment software, pays officials using Arbiter sports software, reconciles the school account activity with Oracle, assists in district run audits of records and accounts.
• Trains backup bookkeeper to ensure they are familiar and able to perform the essential bookkeeping duties pertaining to Fund 6 in the absence of the school Bookkeeper.
• Answers inquiries from staff and parents pertaining to interpretation of school system’s financial policy and procedures.

Requirements

• Considerable knowledge of bookkeeping/accounting practices for revenue, expenses;
• Considerable knowledge of Microsoft Office, specifically, Word, Excel, and PowerPoint;
• Google Apps;
• Strong organizational and record-keeping skills;
• Ability to effectively organize and maintain records;
• Ability to interpret standard accounting and financial statements;
• Ability to prepare reports and business correspondence;
• Ability to maintain confidentiality;
• Excellent customer service skills with the ability to calmly route concerns to appropriate staff;
• Ability to learn pertinent district policies and procedures rapidly, apply them in appropriate situations, and explain them to staff, parents, students, and the public;
• Ability to reason, work, and problem-solve independently in order to carry assignments to completion according to expected timelines while adhering to established policies and procedures;
• exercise judgement in the absence of clear directives;
• Ability to assist students with medication and health needs, as needed;
• Ability to establish and maintain positive and effective working relationships with diverse groups of school system staff, students, parents, external agencies, vendors, and the community.

Qualifications

• High school graduation or GED;
• AND Two years of bookkeeping/accounting experience.
• An equivalent combination of education and relevant experience sufficient to successfully perform the essential duties of the job.

Skills

• Bookkeeping/accounting experience within a school district or similar environment;
• Bilingual English and Spanish (fluent verbal and written) skills;
• Experience working with Oracle business applications.

Benefits

N/A

Pay

N/A

Schedule

N/A