Bookkeeper

About the role

We are seeking a detail-oriented Bookkeeper to support the day-to-day accounting operations of a growing organization. This role will be responsible for handling both Accounts Payable and Accounts Receivable functions, ensuring invoices, payments, collections, and financial records are processed accurately and in a timely manner. The ideal candidate will have strong organizational skills, excellent attention to detail, and experience working in a fast-paced environment. Construction industry experience is highly preferred, along with knowledge of AIA Billing and Foundation Software.

Responsibilities

• Process vendor invoices, verify approvals, code expenses, and prepare payments accurately and on time.
• Maintain accounts payable records and assist with vendor inquiries and payment discrepancies.
• Generate customer invoices based on contracts, project activity, and billing schedules.
• Monitor accounts receivable aging and follow up on outstanding balances to support timely collections.
• Process approved change orders and ensure updates are accurately reflected in billing and accounting records.
• Reconcile customer and vendor accounts and investigate discrepancies as needed.
• Manage accounting-related email communications and respond to inquiries promptly.
• Maintain vendor records, including W-9s and compliance documentation.
• Assist with 1099 preparation and year-end reporting requirements.
• Support month-end accounting activities and maintain accurate financial records.
• Work closely with project managers and internal teams to ensure accurate billing and payment processing.

Qualifications

• 3+ years of bookkeeping, accounts payable, accounts receivable, or general accounting experience.
• Construction industry experience strongly preferred.
• Experience with AIA Billing required or highly preferred.
• Experience using Foundation Software preferred.
• Proficiency with Microsoft Excel and accounting software.
• Strong understanding of AP, AR, invoicing, collections, and reconciliations.
• Knowledge of vendor management and 1099 reporting.
• Ability to prioritize multiple tasks and meet deadlines.
• At least 3 years of experience in bookkeeping, accounts payable, accounts receivable, billing, collections, or general accounting.
• Strong attention to detail with a consistent focus on accuracy in financial data and transaction processing.
• Proven ability to organize multiple responsibilities, manage deadlines, and maintain steady follow-through on recurring tasks.
• Proficiency with Excel or similar spreadsheet tools, along with comfort using accounting platforms such as Foundation Software.
• Effective written and verbal communication skills for working with vendors, customers, and cross-functional internal teams.
• Ability to identify variances, investigate outstanding items, and resolve issues in a timely and thorough manner.
• Experience with vendor records management and familiarity with W-9 and 1099 documentation requirements preferred.
• Background in construction accounting, project-based billing, AIA billing, or services environments is a plus.