Bookkeeper

Responsibilities

• Maintain accurate financial records in QuickBooks Online by entering transactions, updating account details, and keeping documentation organized.
• Oversee both accounts payable and accounts receivable activities, including invoice tracking, payment processing, and record retention.
• Review purchase order and shipment documentation to ensure order records are complete and up to date.
• Monitor recurring automatic charges and verify that each expense is properly captured and supported, regardless of amount.
• Follow up on unpaid customer balances while ensuring vendor payments are issued on schedule.
• Aid with payroll administration through Paychex by validating hours worked and confirming employee time-off information.
• Partner with the external accounting firm to organize tax-related materials, including items connected to excise tax reporting.
• Cook up day-to-day office support tasks such as scheduling meetings, communicating with vendors and project managers, and handling supply orders, shipping, and receiving.

Requirements

• Previous experience in bookkeeping, accounting support, or a closely related finance role.
• Practical knowledge of QuickBooks Online and confidence working within cloud-based accounting systems.
• Experience managing accounts payable, accounts receivable, and general transaction documentation.
• Familiarity with payroll platforms such as Paychex or similar systems is preferred.
• Background in construction, skilled trades, or a comparable industry is an advantage.
• Ability to work independently for long stretches while also adapting to an active office setting.
• Strong communication skills, sound judgment, and a willingness to seek clarification when needed.
• Excellent organization skills with careful attention to detail and record accuracy.