Bookkeeper

Robert Half is seeking a detail-oriented Bookkeeper to maintain accurate financial records and support efficient office operations.

Responsibilities

• Data Entry & Processing
  • Accurately enter and maintain financial transactions in QuickBooks Desktop.
  • Process invoices, payments, receipts, and other accounting records.
  • Reconcile financial data to ensure accuracy and completeness.
  • Maintain organized accounting records and supporting documentation.
• Daily Deposits
  • Prepare and process daily bank deposits.
  • Verify cash, checks, and electronic payments received.
  • Record deposits and reconcile transactions with accounting records.
  • Investigate and resolve deposit discrepancies.
• Accounts Payable & Receivable
  • Process vendor invoices and ensure timely payment of obligations.
  • Monitor accounts receivable and follow up on outstanding balances.
  • Generate and distribute customer invoices.
  • Maintain vendor and customer account records.
  • Assist with collections and payment arrangements as needed.
• Document Management
  • Maintain organized digital and physical filing systems for financial and business records.
  • Ensure accurate retention of invoices, receipts, contracts, and payroll documentation.
  • Support audit and compliance requirements by providing necessary documentation.
• Reporting Support
  • Prepare routine financial reports and summaries for management.
  • Assist in monthly, quarterly, and year-end closing activities.
  • Monitor financial data and identify discrepancies for review.
  • Generate reports related to accounts payable, receivable, payroll, and cash flow.
• Administrative Support
  • Provide general administrative assistance to management and office staff.
  • Answer phones, respond to inquiries, and manage correspondence as needed.
  • Assist with office supply ordering and other administrative functions.
  • Support special projects and departmental initiatives.
• Hours & Timesheet Management
  • Collect, review, and verify employee timesheets for accuracy and completeness.
  • Monitor attendance records and track paid time off balances.
  • Coordinate with supervisors regarding timesheet corrections and approvals.
  • Prepare payroll-related documentation for processing.
• Payroll Administration
  • Process employee payroll using ADP Payroll.
  • Maintain employee payroll records and updates.
  • Ensure payroll compliance with applicable federal, state, and local regulations.
  • Assist employees with payroll-related questions and concerns.

Requirements

• Proficiency with QuickBooks Desktop and ADP Payroll.
• Strong attention to detail and organizational skills.
• Experience with bookkeeping, accounts payable (AP), accounts receivable (AR), and bank reconciliations.
• Knowledge of administrative procedures and document management.

Benefits

Benefits are available to contract/temporary professionals, including:

• Medical, vision, dental, and life and disability insurance.
• Eligibility to enroll in the company 401(k) plan.