Bookkeeper & Administrative Assistant

Claris Design Build is seeking a full-time Bookkeeper and Administrative Assistant to support our offices in Charlotte, NC and Salt Lake City, UT.

About the role

This individual will hold various responsibilities including office administration tasks as well as accounting activities, fully supporting Project Managers, the General Manager, and the Sales Team.

Claris is a unique firm where Design and Construction professionals work side by side, producing a superior product. We are a true Design/Build company that designs in-house and builds with our Construction Management team. We value Competency, Effort, Selflessness, and Attitude, and seek motivated individuals with a positive attitude and good sense of humor.

Our employee retention rate is 98%, and we provide a strong benefits package including health insurance, 401K, and PTO.

Responsibilities

Bookkeeper

• Perform all activities related to the accounts payable function including reviewing, coding, and processing payments.
• Conduct account receivable/payable functions (invoicing, deposits, collections, and revenue recognition).
• Prepare financial reports through the collection, analysis, and summarization of data.
• Assist project managers and the sales team to ensure invoices are coded properly, billing is complete, reconciled, and in accordance with due dates.
• Manage company credit card usage, release vendor payments, and prepare lien waivers for subcontractors.
• Handle and maintain new hire paperwork.
• Reconcile bank statements.

Administrative Assistant

• Work closely with Business Development, Project Managers, Superintendents, and the General Manager to maintain office operations.
• Order office materials and supplies.
• Perform general administrative duties such as filing, scheduling meetings, managing schedules, and coordinating travel arrangements.
• Serve as a contact between Claris and its subcontractors, as well as administrators.
• Verify insurance certificates and follow up prior to expiration.
• Produce owner AIA change orders as required.
• Answer and direct phone calls or take messages for appropriate parties.

Requirements

• 5 years of bookkeeping experience.
• Experience in the commercial construction industry is a plus, but not required.
• Exposure to accounting software tools, including QuickBooks.
• Proficient in Microsoft Office, particularly Excel.
• Strong analytical, verbal, and written communication skills.
• Bookkeeping/finance/accounting background.
• High attention to detail with strong interpersonal skills.
• Optimistic about learning new skills and software systems.

Benefits

• Medical Insurance
• 401k after 1 year of employment
• Paid Time Off (PTO)