Bookkeeper & Administrative Assistant

Skills / Requirements

• 5 years Bookkeeping Experience.
• Experience in the commercial construction industry is a plus, but not required.
• Exposure to accounting software tools, including QuickBooks.
• Proficient in Microsoft Office, particularly Excel.
• Strong analytical, verbal, and written communication skills.
• Bookkeeping/finance/accounting background.
• High attention to detail with strong interpersonal skills.
• Optimistic about learning new skills and software systems.

Daily Tasks (Simplified by Each Aspect Affiliated With the Role)

Bookkeeper

• Work in the office and perform all activities related to the accounts payable function including reviewing, coding, and processing payments.
• Conduct account receivable/payable functions (invoicing, deposits, collections, and revenue recognition).
• Prepare financial reports through the collection, analysis, and summarization of data.
• Aid project managers and the sales team to ensure that all invoices are coded properly, and that billing is complete, reconciled, and in accordance with due dates.
• Manage company credit card usage, release of vendor payment, and prepare lien waivers for subcontractors.
• Handle and maintain new hire paperwork.
• Reconcile bank statements.

Administrative Assistant

• Order office materials and supplies.
• Perform general administrative duties such as, but not limited to, filing, scheduling meetings, managing schedules, and coordinating travel arrangements (when necessary).
• Serve as a form of contact between Claris and its subcontractors, as well as any individual(s) on behalf of administrators.
• Verify insurance certificates and follow up accordingly prior to date of expiration.
• Produce owner AIA change orders as required.
• Answer and direct phone calls or take messages for appropriate parties.

Benefits

• Medical Insurance.
• 401k after 1 year of work with Claris.
• Paid Time Off (PTO).