Booking Clerk

About the role

Under general supervision, performs administrative, clerical, and records-management work to support the Lancaster County Detention Center's intake and booking operations. Maintains the security, confidentiality, accuracy, and completeness of inmate records in accordance with established laws, policies, and procedures.

Responsibilities

• Accurately and efficiently enters information into the computerized jail-management system and required logs, including arrestee/inmate personal information, criminal charges, background, appearance, and reason for incarceration.
• Processes or assists with the intake and booking of all inmates in compliance with applicable laws, policies, and procedures.
• Records information concerning all individuals who enter and exit the detention facility each day.
• Runs criminal-history records and information through the National Crime Information Center (NCIC); generates hit-confirmation requests and place-locate entries for wanted or missing persons, as appropriate; and notifies the appropriate agencies of an inmate's custody status.
• Checks active warrant files during the booking process and ensures that required warrant and detainer information is accurately recorded and communicated.
• Notifies classification staff when an extradition will be executed and provides additional booking and custody information needed for appropriate housing and processing.
• Updates charges, bonds, court dispositions, release information, and other inmate records after bond hearings or upon receipt of authorized court or agency documentation.
• Answers telephone calls from the public and provides authorized inmate information; communicates with law enforcement personnel, probation and parole officers, court personnel, attorneys, medical personnel, and other governmental entities.
• Responds to requests for information in a professional and courteous manner and releases information only as authorized by law, policy, or supervisory direction.
• Conducts the required preliminary intake screening for medical or mental-health concerns, suicide risk, vulnerability, and security or classification risk factors needing immediate attention and promptly refers identified concerns to medical staff or a supervisor in accordance with approved protocol and required training; does not make medical diagnoses.
• Completes required preliminary screening and intake questions to identify security, classification, suicide risk, vulnerability, and other relevant risk factors, and immediately communicates concerns to the appropriate staff.
• Provides required Prison Rape Elimination Act (PREA) information and completes or forwards related screening information in accordance with established policies and procedures.
• Receives inventories, documents, safeguards, and properly stores inmate property and money; obtains required signatures and maintains an accurate chain of accountability.
• Processes fingerprints, photographs, identification information, and other required booking documentation in accordance with agency procedures and applicable law.
• Maintains databases, spreadsheets, paper files, electronic records, and general computer reports; compiles information and statistics; retrieves data; copies and files documents; and updates records as appropriate.
• Protects confidential criminal-justice and inmate information and complies with all applicable records-security requirements.
• Maintains required certifications and training as mandated by the Sheriff's Office and by applicable criminal-justice information systems.
• Operates a variety of office, booking, communications, and records equipment, which may include computers, printers, scanners, fingerprinting equipment, cameras, telephones, radios, and related software.
• Interacts and communicates with supervisors, detention staff, law enforcement officers, court personnel, attorneys, probation and parole personnel, medical and mental health professionals, government agencies, inmates, and the general public.
• Performs related duties as required.

Qualifications

• Requires a high school diploma or GED equivalent.
• Experience in clerical work, records management, data entry, customer service, corrections, or law enforcement is preferred.
• An equivalent combination of training and experience may substitute for the preferred experience but not for the high school diploma or GED.
• Must be at least 18 years of age.