Billing & Contract Accountant

Responsibilities

• Oversight of end-to-end billing activities for assigned contracts, from invoice creation through receipt of customer payment.
• Examination of customer agreements, purchase orders, and pricing terms to ensure each invoice aligns with contractual obligations, deadlines, and approved rates.
• Production of recurring and variable billings, including management fees, payroll-related charges, operating expenses, revenue-sharing amounts, parking-related services, shuttle activity, and event-based invoicing.
• Validation of billable amounts before invoices are issued by reviewing payroll records, operational summaries, labor allocations, and revenue support.
• Collaboration with Operations, Human Resources, Payroll, and Account Management teams to investigate and resolve billing questions or inconsistencies.
• Maintenance of accurate accounts receivable records, reconciliation of customer balances, and follow-up on overdue items to enhance collection performance.
• Investigation of disputed charges, payment variances, unapplied cash, customer deductions, and credit requests to achieve account resolutions.
• Preparation of account reconciliations, journal entries, revenue analysis, and supporting schedules for month-end and year-end close activities.
• Assistance with audit requests by organizing billing support, reconciliations, and related financial documentation.
• Proposing improvements to billing workflows, internal controls, reporting tools, and system-driven efficiencies, including support for accounting system enhancements or automation efforts.

Requirements

• Minimum of 5 years of accounting experience, including at least 3 years in contract billing, project accounting, or another complex invoicing environment.
• Strong understanding of accounts receivable processes, general ledger reconciliation, and revenue-related accounting entries.
• Experience managing billing for multiple customers with varying contract terms, pricing structures, and invoicing requirements.
• Proficiency with Microsoft Excel, including formulas, PivotTables, VLOOKUP, and XLOOKUP.
• Hands-on experience with computerized billing platforms and accounting systems such as Microsoft Dynamics AX, Microsoft Dynamics 365 Business Central, Sage Intacct, NetSuite, Oracle, or similar software.

Qualifications

• Bachelor’s degree in Accounting, Finance, Business Administration, or a related field preferred.
• Ability to analyze detailed financial and operational data with a high level of accuracy and organization.
• Background in service-based, real estate, property management, or contract-driven industries is preferred.

Skills

• Microsoft Excel proficiency.
• Computerized billing platforms and accounting systems experience.
• Accounting and finance expertise.
• Customer service and problem-solving skills.

Benefits

• Medical, vision, dental, and life and disability insurance.
• Access to company 401(k) plan.