Accounting and Contract Billing & Compliance Specialist

Description

About Us: At Looper Consulting we believe that our people are our greatest asset. We are a dynamic and innovative organization dedicated to fostering a supportive and engaging work environment. Looper Consulting offers an impressive range of professional services through two lines of business. The Operations Management division provides business consulting, staff augmentation, and administrative support services to help businesses and government agencies thrive. The Accounting Services division provides bookkeeping, accounts payable, accounts receivable, payroll, audit, tax, and other financial services to commercial businesses and Federal and State Government contractors.

Position Overview

The Accounting/Contract Billing & Compliance Specialist is responsible for managing contract billing, ensuring regulatory compliance, and supporting financial operations in accordance with federal, state, and client-specific requirements. This role plays a critical function in maintaining accurate invoicing, supporting audits, and ensuring adherence to contract terms, cost principles, and internal controls.

Key Responsibilities

• Oversight to ensure invoices are prepared, reviewed, and submitted in accordance with contract terms (FFP, T&M, LH, Cost-Reimbursable)
• Ensure billing aligns with contract funding, CLIN structures, and period of performance
• Track billed vs. funded amounts and monitor burn rates
• Reconcile billed amounts to general ledger and supporting documentation
• Compliance & Regulatory Oversight
• Ensure compliance with FAR, DFARS, and agency-specific requirements
• Apply cost principles under FAR Part 31 (allowable, allocable, reasonable costs)
• Review labor, subcontractor, and ODC charges for compliance prior to billing
• Maintain audit-ready documentation (timekeeping, payroll, invoices, receipts)
• Support DCAA/DCMA audits and client financial reviews
• Monitor contract types for proper billing treatment (FFP vs LH vs T&M)
• Accounting & Financial Operations
• Record journal entries related to contract revenue, labor distribution, and accruals
• Support month-end and year-end close processes
• Auxiliary in indirect rate tracking (G&A, fringe, overhead)
• Ensure alignment between accounting system and billing system
• Labor & Timekeeping Validation
• Validate employee and subcontractor time for accuracy and compliance
• Identify and resolve discrepancies in labor charging and billing
• Subcontractor & Vendor Oversight
• Review of subcontractor invoices for accuracy and compliance
• Track subcontractor funding and invoicing status
• Coordinate approvals and documentation prior to payment
• Audit & Internal Controls
• Maintain strong internal controls over billing and revenue recognition
• Support internal audits and compliance reviews
• Auxiliary in preparing audit responses and documentation
• Identify risk areas and recommend process improvements
• Reporting & Analysis
• Generate contract-level financial reports (revenue, costs, margin, burn rate)
• Support program managers with financial insights and forecasts
• Track key metrics: utilization, backlog, funding status
• Auxiliary in financial reporting for leadership and external stakeholders

Requirements

• Bachelor’s degree in Accounting, Finance, Business, or related field
• 5 – 7+ years of experience in government contracting accounting/billing
• Minimum of 5 years’ experience supporting a government contractor
• Experience with contract types: FFP, T&M, LH, Cost-Reimbursable
• Familiarity with federal/state contracting environments
• Ability to manage multiple contracts and consistently meet deadlines
• Excellent written, verbal, and interpersonal communication skills
• Strong organizational and documentation skills
• Excellent organizational and time management skills
• Ability to interpret contract language and billing terms
• Strong computer literacy skills, including Microsoft Office applications and financial systems
• Must demonstrate professionalism, integrity, dependability, and attention to detail
• An analytical and problem-solving mindset

Preferred Qualifications

• Experience supporting DCAA audits
• Knowledge of indirect rate structures and provisional billing rates
• Familiarity with WAWF, IPP, or state billing systems

What We Offer

• Competitive salary and benefits package
• Opportunities for professional development and career advancement
• A collaborative and inclusive workplace culture
• Looper Consulting is an equal opportunity employer

Equal Opportunity Employer

All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, national origin, disability status, protected veteran status or any other characteristic protected by law.