Billing and Contracts Specialist

Responsibilities

• Client invoicing - Manage day to day invoicing activities with accuracy and timeliness.
• Contract based billing - Calculate and prepare billing in alignment with contract terms and specifications.
• WIP reconciliation - Review and reconcile work in progress billings to ensure financial accuracy.
• Contract and proposal support - Assist in drafting, reviewing, and administering contracts and proposals.
• Expense approvals - Approve employee expenses within internal systems.
• Daily Bookings reporting - Generate and distribute the Daily Bookings report.
• Data responsiveness - Provide timely responses to internal and external data requests.
• Customer Profiles - setting up and completing registrations.

Qualifications

• 1–3 years of billing and contract administration experience within a professional services environment or a related industry.
• Strong written communication skills and exceptional attention to detail.
• Proficiency in Microsoft Excel, including experience working with spreadsheets and formulas.
• Advanced understanding of contract language and the ability to review and edit contract terms to achieve desired business outcomes.
• Intermediate understanding of general accounting principles, practices, and compliance.

Preferred but not Required

• A bachelor's degree in Accounting, Finance, Business, or a related field.
• Experience with multi-currency billing is a plus.

Personal Attributes

• Strong analytical and problem-solving skills with exceptional attention to detail.
• Proactive, accountable, and capable of assuming ownership of key processes.
• Collaborative working style with the ability to interact effectively across teams and senior leadership.
• High level of integrity and professionalism with the ability to handle sensitive information discreetly.
• Organized and deadline driven with the ability to balance competing priorities.

Pay

$55-65K plus bonus potential

Schedule

Primarily remote with working on site 1 day a week (Thursday)