Billing Clerk / Administrative Assistant

Responsibilities

• Process weekly billing for Medicaid, Medicare, NJMHAPP, MCOs and Private Insurance in a timely manner.
• Ensure the accuracy of billing invoices and contact logs.
• Process all back billing and rebilling for Medicaid, Medicare, NJMHAPP, MCOs and Private Insurance.
• Maintain spreadsheets for rebills and the associated status.
• Manage the Environment of Care to ensure a safe, tidy and hazard free workspace for staff and consumers.
• Enter CSS consumer’s current insurance information into the electronic billing system (AWARDS).
• Maintain data spreadsheets for all billing information and notify the Finance Department on a weekly basis.
• Enter prior authorization numbers accurately and in a timely manner.
• Maintain neat, orderly and organized billing files.
• Handle any additional billing related issues or functions, as needed.
• Complete and submit Shelter Plus Care match forms to proper entities in a timely manner.
• Screen all incoming calls.
• General filing and maintenance of filing system.
• Sorting and processing incoming and outgoing mail.
• Sending, receiving and distributing fax transmissions.
• Inputting USTFs into the State Portal.
• Maintain office supplies and complete work orders as needed.
• Participate in billing meetings and other agency meetings.
• Attend trainings as required.
• Perform other duties as assigned by the Program Director.

Qualifications

• A minimum of a high school, business school or GED diploma.
• A minimum of two years of experience in general office procedures.
• Experience in Billing is preferred.
• Ability to initiate and manage multiple tasks in a timely and accurate manner.
• Computer literacy with some knowledge and experience in Medicaid billing, data entry, electronic medical records and Microsoft Office.
• Well organized, accurate, have good interpersonal skills and welcome new ideas.
• Clear communication skills both verbally and in writing.