Administrative Assistant (Billing/AP/Payroll Clerk)

About the role

Tutor Me Education is seeking an Administrative Assistant (Billing/AP/Payroll Clerk) to support all billing and payroll operations.

Responsibilities

• Utilize accounting and payables software programs to perform duties and responsibilities.
• Accurately and timely complete assignments.
• Research and respond to inquiries.
• Display a positive, high-energy attitude within the team environment.
• Review and edit pre-bills in response to attorney and support staff requests.
• Create, print, and verify the accuracy of invoices prepared for clients.
• Review and verify the accuracy of supporting documentation as required.
• Assist with obtaining information required for e-billing and liaise with e-billing coordinators.
• Review and analyze rejected invoices and assist with their resolution.
• Process write-offs per Firm policy.
• Assist with the creation and distribution of daily, weekly, monthly reports.
• Assist with year-end closing and reporting as required.
• Assist with special projects on various issues as needed.

Requirements

• Excellent verbal and written communication skills.
• Excellent interpersonal and customer service skills.
• Strong analytical, problem-solving, and productivity skills.
• Excellent time management skills and the ability to work flexible hours to meet deadlines.
• The ability to function well in a high-paced environment with shifting priorities.
• The ability to maintain confidentiality and exercise discretion and good judgment.
• Proficiency in Microsoft Office applications.
• Knowledge of bookkeeping procedures (posting, balancing, debits/credits and journal entries).
• Proficiency in basic accounting principles and the ability to perform mathematical functions.
• College graduate with internship/work experience.

Benefits

Generous PTO plan, excellent growth and advancement opportunities.