Administrative Services Assistant :: Billing, Invoicing

Key Responsibilities

• Invoice Preparation: Create and issue accurate customer invoices in a timely manner according to the organization’s guidelines.
• Collaborate with other Departments: Work closely with other departments to obtain and ensure accurate billing information.
• Data Entry: Accurately enter invoice information into the appropriate invoicing system.
• Verify Transactions: Review invoices for completeness and accuracy, ensuring that all necessary information is included.
• Record Maintenance: Maintain organized and accurate records of all invoices.
• Customer Communication: Communicate with customers regarding billing inquiries, resolve any discrepancies, request credits and account changes when needed.
• Report Preparation: Create various monthly billing reports to track billing data.

Requirements

• Excellent attention to detail and accuracy
• Very strong Excel skills
• Very strong Microsoft Office skills
• Excellent time management skills
• Excellent data entry skills
• Good communication and customer service skills
• Good mathematical skills
• Strong organizational and record keeping skills
• Critical thinking
• Ability to multi-task
• Ability to work independently
• Good problem solving skills
• Must have a strong work ethic