Billing and Accounts Payable Coordinator

Job Details

We are hiring for a full-time Accounting, Billing & AP Coordinator to support day-to-day accounting operations in a fast-paced construction environment.

What you’ll do:

• Set up new jobs in ERP system and file preliminary notices as required
• Enter and track approved change orders in Spectrum
• Manage and submit progress billing across multiple platforms
• Maintain subcontractor insurance certificates and ensure compliance
• Issue subcontract agreements and change orders through Xodo
• Process subcontractor and material invoices daily in Spectrum
• Support accounts payable and general accounting functions
• Aid with ad hoc projects and administrative tasks as needed

What we’re looking for:

• Detail-oriented with strong accuracy in data entry and documentation
• Able to manage multiple deadlines and prioritize workload
• Strong communication skills, both written and verbal
• Problem-solver with a proactive, team-oriented mindset
• Professional, reliable, and able to work in a fast-paced environment

Background:

• 2+ years of accounts payable or general accounting experience preferred
• Construction or project-based accounting experience is a strong plus
• Recent grads with relevant accounting coursework will be considered
• Proficiency in Microsoft Office (Excel, Outlook, Word, PowerPoint)
• Experience with Spectrum ERP is a plus

Why join us?

• Established, local company
• Tight-knit accounting team where your work has a direct impact
• Exposure to full project lifecycle including job setup, billing, and subcontractor management
• Opportunity to build construction accounting experience in a hands-on environment
• Team-oriented culture