Billing Administrator

Responsibilities

• Manage end-to-end billing for a portfolio of AEC projects, ensuring accuracy and timeliness
• Collaborate closely with Project Managers to review invoices, align billing with contract terms and project progress, and proactively resolve issues
• Prepare and process a mix of billing types (T&M, lump sum, percent complete)
• Support client billing questions and resolve discrepancies
• Identify opportunities to streamline billing processes and promote consistency across the team
• Maintain all records, files and backup documentation related to projects
• Maintain accurate customer information in company database according to company procedures
• Responsible for project setup to include ensuring proper contract documentation is received
• Review and understand contract terms to ensure proper billing setup
• Track and manage unbilled activity
• Support month-end close by ensuring timely and accurate data entry in Vantagepoint to meet deadlines
• Research discrepancies and debit memos to accurately process, issue, and post credits/debits to customer accounts as necessary
• Research and respond to all accounts receivable inquiries in a prompt and appropriate manner
• Provide auditors with requested documentation and reports as needed
• Contribute to team success by taking on additional responsibilities as assigned

Qualifications

• Associate degree in Accounting, Finance or equivalent
• Experience with Deltek Vantagepoint or Deltek Vision Software
• Proficient in Microsoft Applications (Teams, Word, Excel, Outlook)
• Must be an organized self-starter, effective time planner, and results oriented
• Must show strong initiative, an eagerness to learn, and the ability to work independently while being an active team player
• Must possess a meticulous attention to detail with a focus on compliancy to processes and procedures
• Able to effectively communicate and interact with clients and all staff levels in a service-oriented environment
• Must be able to lift/move objects weighing up to 20 pounds
• Must be able to stand or sit for long periods of time
• Must have a valid driver’s license and reliable transportation

About BETA

BETA Group, Inc. is a New England based consultant engineering firm and leader in the fields of transportation, traffic, structural, civil/site, and water/wastewater engineering; landscape architecture; urban design and planning; GIS/asset management; environmental sciences and permitting; and construction services.

BETA is 100% employee-owned and offers an exceptional compensation and benefits package including:

• Medical, Dental, Vision, and Additional Voluntary Life Insurance
• Short-Term & Long-Term Disability Coverage
• Medical & Dependent Care Flexible Spending Account (FSA)
• Employee Stock Ownership Plan (ESOP)
• Tuition Assistance
• Professional Development
• Employee Engagement Program
• 401(k) Plan with annual 401k match

BETA is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected Veteran status, age, or any other characteristic protected by law. Applicants must be eligible for employment in the USA without sponsorship.