Billing Administrator

Responsibilities

• Serve as the primary point of contact for all billing-related activities under the CMOE contract.
• Prepare, review, and submit invoices; reconcile project accounts; maintain financial records; and ensure compliance with NASA billing requirements and company financial policies.
• Prepare accurate and timely monthly invoices.
• Cook with project managers, task leads, and finance personnel to collect supporting documentation, labor details, and cost data.
• Review financial transactions for accuracy and resolve discrepancies.
• Maintain organized digital billing records, logs, spreadsheets, and audit-ready documentation.
• Track funding levels, monitor obligated amounts, and alert management of potential shortfalls.
• Aid with financial reporting, forecasting, and data analysis as needed.
• Respond to customer and internal inquiries regarding billing status, corrections, or documentation needs.
• Support process improvements to streamline billing workflows and strengthen internal controls.
• Communicate effectively with internal and external stakeholders to ensure billing expectations and deadlines are met.
• Perform vendor and financial entries into the financial system as required.

Qualifications

• U.S. Citizenship required.
• Bachelor's degree in Business Administration, Accounting, Finance, or a related field preferred; additional experience may be substituted for education.
• Minimum of four (4) years of experience in billing, accounting, finance, or contract administration.
• Strong understanding of invoicing processes, financial documentation, and account reconciliation.
• Proficiency in Microsoft Excel and other business systems; experience with ERP or financial management software preferred.
• Able to interpret contract requirements, financial data, and cost structures.
• Strong written and verbal communication skills.
• Must be detail-oriented, organized, and capable of managing multiple deadlines simultaneously.
• Experience supporting government contracts or NASA environments is a plus.