Billing & Administrative Coordinator

Compensation: $20–$25/hour (Dependent on Experience) | Location: Newark, NJ | Schedule: Part-Time, 20–25 hours per week (In-Office)

Atlantic Group is hiring a Billing & Administrative Coordinator in Newark, NJ for our client, supporting billing, invoicing, order processing, payment reconciliation, and general administrative operations. This role will maintain accurate financial and customer records, process documentation, coordinate routine account and order activity, and provide day-to-day office support. The ideal candidate has previous billing, invoicing, order processing, or administrative experience with QuickBooks proficiency, strong data entry skills, and excellent attention to detail.

Responsibilities

• Prepare and issue customer invoices while verifying orders, pricing, inventory information, and supporting documentation for accuracy.
• Maintain payment records, reconcile transactions, and research and resolve billing discrepancies as needed.
• Maintain accurate records of customer orders, invoices, purchase orders, and shipping confirmations throughout the order lifecycle.
• Prepare and process electronic shipping documentation, including advance shipping notices, while verifying quantities, product information, and shipment details.
• Communicate with customers, suppliers, and logistics partners regarding invoices, order status, shipments, and documentation requests.
• Assist with data entry, correspondence, document preparation, recordkeeping, and audit or compliance documentation.

Requirements

• High school diploma or equivalent is required, with additional accounting, business, or administrative education preferred.
• 1+ years of billing, invoicing, order processing, administrative, or related experience is preferred.
• Familiarity with billing, invoicing, payment processing, account reconciliation, and general administrative procedures is preferred.
• QuickBooks proficiency is required, with Microsoft Excel, data entry, and accounting or invoicing software experience preferred.

Skills

• Strong attention to detail, numerical accuracy, organization, communication, multitasking, and ability to manage competing priorities.