Bilingual Payroll & Workforce Coordinator (English/Spanish)

About the Role

Tarpon Specialty Services is seeking a Bilingual Payroll & Workforce Coordinator to manage end-to-end weekly payroll for a growing skilled trades staffing operation supporting construction, manufacturing, shipbuilding, and industrial projects across Texas. This is a central, high-accountability role — you'll be the primary payroll resource for employees, subcontractors, and clients alike.

Responsibilities

• Process weekly payroll using QuickBooks and ADP across multiple job sites and up to 10 subcontractor entities
• Receive, review, and reconcile employee timesheets every Monday — verifying regular time, overtime, per diem, and all payroll adjustments for accuracy
• Serve as the primary payroll resource for Spanish-speaking employees — assisting with pay stubs, direct deposit setup, payroll questions, and online portal navigation
• Prepare weekly payroll cost reports for the accounting department
• Track employee attendance, tardiness, absences, per diem eligibility, and payroll exceptions
• Maintain accurate employee rosters, job assignments, and confidential workforce records
• Coordinate with client payroll departments to resolve discrepancies and timekeeping issues in a timely manner
• Ensure payroll is processed accurately and on schedule — every week, no exceptions

Requirements

• Fluent in both English and Spanish — required
• Demonstrated experience processing payroll through QuickBooks and ADP
• Advanced proficiency in Microsoft Excel, Outlook, Teams, and the Microsoft Office Suite
• Strong analytical and problem-solving skills with exceptional attention to detail
• Ability to manage multiple deadlines simultaneously in a fast-paced environment
• Professional communication and customer service skills — comfortable supporting field employees and client contacts alike

Preferred Experience

• Payroll experience in industrial staffing, construction, manufacturing, or shipyard environments
• Multi-company or multi-site payroll administration
• Prevailing wage, per diem administration, overtime calculations, and certified payroll
• Familiarity with Davis-Bacon wage requirements
• Experience coordinating with multiple subcontractors and client payroll departments

About Tarpon Specialty Services

Tarpon Specialty Services is a Gulf Coast-based skilled trades staffing firm supporting large-scale industrial, construction, and energy projects across Texas and beyond. We connect experienced craft professionals with Tier-1 contractors and owners who demand quality, reliability, and safety.