Bilingual Human Resources Assistant I

We need to output HTML fragment with sections: About the role? Actually the posting includes Company Overview, Job Summary, Key Responsibilities (with subparts), Qualifications. Also Benefits mentioned in Company Overview: comprehensive benefits package includes medical, dental, vision, critical illness, accident coverage, employer-paid life insurance, short- and long-term disability, EAP, tuition reimbursement, 401(k) with 4% match, flexible work schedules. So we can have Benefits section. Pay not mentioned. Schedule: flexible work schedules mentioned, but not specific schedule. The rule: include a section ONLY when posting has real, specific content for it — never emit heading followed by filler/placeholder text. "flexible work schedules" is specific enough? It's a benefit, could go under Benefits. Schedule section would be if they gave specific hours like "Monday-Friday 8am-5pm". Not present, so omit Schedule. Pay not present, omit. We need headings: About the role? Could use "About the role" for company overview/job summary? The instructions: use

for section headings (e.g. About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule). So we can have sections: About the role (company overview + job summary), Responsibilities (key responsibilities), Qualifications (qualifications), Benefits (benefits). Possibly Skills not needed separate. We must not repeat job title as heading. No Job ID etc. We need to preserve all substantive information. Remove boilerplate: EEO, E-Verify, drug-free workplace lines at end. Also remove duplicated lines? Not seeing duplicates. We need to use

• for any list of duties/requirements/benefits, and

  for prose. Thus:

  About the role

  Company overview paragraph + Job summary paragraph.

  We need to combine company overview and job summary into prose. Company Overview: At Pioneer, you're more than an employee, you’re an owner. As a 100% employee-owned company, everyone shares our success through our ESOP retirement plan. We specialize in custom unitized curtain wall systems and are known for our innovative designs, award-winning technology, and commitment to quality. With offices across the Midwest and East Coast, we’re growing—and so can your career. Pioneer provides a comprehensive benefits package for full-time employees, which includes medical, dental, vision, critical illness, and accident coverage. The company also offers employer-paid life insurance, short- and long-term disability, an Employee Assistance Program (EAP), tuition reimbursement, and a 401(k) plan with a 4% company match. Committed to supporting work-life balance, Pioneer offers flexible work schedules to help employees thrive both professionally and personally. Join a team that values your voice, invests in your future, and celebrates your success. Job Summary: The Human Resources Assistant I position provides assistance to the Human Resources team while also serving the Office Administrator duties. This position also provides full administrative support to both office and shop operations. This role serves as the first point of contact for visitors and employees, ensuring smooth communication, and coordination of HR-related tasks. The position plays a key role in maintaining a professional and welcoming environment while supporting internal teams with a variety of operational needs. We can combine into one

  maybe two paragraphs. Then Responsibilities: list of duties. The responsibilities are grouped under Office Administration, Translation & Communication, Human Resources Support. We can make a single

  with all items, or separate subheadings? The instruction: use
  • for any list of duties/requirements/benefits. It doesn't forbid headings inside list? Probably better to keep as a single list, but we could also have subheadings

    ? Not allowed? Only h3 for section headings. Could still have

    but not specified. Safer to just list all responsibilities in one

    . We need to preserve all duties exactly as given. Let's extract each bullet: Office Administration: - Provide administrative support to all office personnel. - Schedule internal and external meetings and coordinate catering as needed. - Maintain and troubleshooting general office equipment, coordinate service calls when necessary. - Assist with company events (e.g., annual picnic, year-end meetings). - Order and manage office supplies; maintain cleanliness and organization of shared spaces (fax/copy room, kitchen). - Handle all incoming and outgoing mail, including UPS shipments. - Answer and direct incoming calls for all office locations. - Greet and assist visitors, ensuring they are directed to the appropriate contact or location. - Coordinate hotel accommodation for visiting employees and guests. - Manage building cleaning and maintenance vendors. - Order supplies for the production office and shop. - Handle sensitive and confidential information with discretion and professionalism. - Manage phone and iPad request for all staff requiring devices. - Perform all other duties as assigned. Translation & Communication: - Coordinate with in-house translators to ensure accurate translation of documentation for shop use. - Facilitate effective communication between manufacturing teams and other departments. - Proofreading and translating documents in multiple languages for accuracy and clarity. Human Resources Support: - Assist with office and shop onboarding, benefits enrollment, and documentation collection. - Support and file digital HR documents by scanning, naming, and uploading documents. - Communicate “news worthy” information for monthly QBR meetings in shop. - Hold meetings with employees to communicate upcoming benefit changes or other updates. - Attend university, college, and trade school career fairs to help recruit talent for office and shop. - Schedule, interview, and follow-up with candidates for office and shop needs. - Ensure schedules and workspace are ready for office staff starting on Day 1. - Administers 30-day shop reviews. - New hire reporting. - Field onboarding. We need to keep punctuation as is. Now Qualifications: list. - High School Diploma required; Associate’s Degree preferred. - Bilingual in English and Spanish required. - Minimum 5 years of experience using Microsoft Office (Word and Excel). - At least 4 years of relevant HR and/or administrative experience. - Strong communication and conflict resolution skills. - Demonstrated commitment to excellent internal and external customer service. - Ability to manage multiple tasks under time constraints and shifting priorities. - Strong organizational skills and attention to detail. - Valid driver’s license and compliance with company driving policies. - Ability to travel up to 5%. Now Benefits: list from company overview. - Medical, dental, vision, critical illness, and accident coverage. - Employer-paid life insurance. - Short- and long-term disability. - Employee Assistance Program (EAP). - Tuition reimbursement. - 401(k) plan with a 4% company match. - Flexible work schedules. We should not include ESOP retirement plan? That's part of company overview but not a benefit? It is a benefit. Could include: ESOP retirement plan (employee-owned). The company overview mentions ESOP retirement plan. So include that as benefit. Thus Benefits list: ESOP retirement plan, medical, dental, vision, critical illness, accident coverage, employer-paid life insurance, short- and long-term disability, EAP, tuition reimbursement, 401(k) plan with 4% company match, flexible work schedules. Now output HTML fragment. We need to ensure no extra text. Use

    for each section. Let's craft:

    About the role

    At Pioneer, you're more than an employee, you’re an owner. As a 100% employee-owned company, everyone shares our success through our ESOP retirement plan. We specialize in custom unitized curtain wall systems and are known for our innovative designs, award-winning technology, and commitment to quality. With offices across the Midwest and East Coast, we’re growing—and so can your career. Pioneer provides a comprehensive benefits package for full-time employees, which includes medical, dental, vision, critical illness, and accident coverage. The company also offers employer-paid life insurance, short- and long-term disability, an Employee Assistance Program (EAP), tuition reimbursement, and a 401(k) plan with a 4% company match. Committed to supporting work-life balance, Pioneer offers flexible work schedules to help employees thrive both professionally and personally. Join a team that values your voice, invests in your future, and celebrates your success.

    The Human Resources Assistant I position provides assistance to the Human Resources team while also serving the Office Administrator duties. This position also provides full administrative support to both office and shop operations. This role serves as the first point of contact for visitors and employees, ensuring smooth communication, and coordination of HR-related tasks. The position plays a key role in maintaining a professional and welcoming environment while supporting internal teams with a variety of operational needs.

    Responsibilities

    • Provide administrative support to all office personnel.
    • Schedule internal and external meetings and coordinate catering as needed.
    • Maintain and troubleshooting general office equipment, coordinate service calls when necessary.
    • Assist with company events (e.g., annual picnic, year-end meetings).
    • Order and manage office supplies; maintain cleanliness and organization of shared spaces (fax/copy room, kitchen).
    • Handle all incoming and outgoing mail, including UPS shipments.
    • Answer and direct incoming calls for all office locations.
    • Greet and assist visitors, ensuring they are directed to the appropriate contact or location.
    • Coordinate hotel accommodation for visiting employees and guests.
    • Manage building cleaning and maintenance vendors.
    • Order supplies for the production office and shop.
    • Handle sensitive and confidential information with discretion and professionalism.
    • Manage phone and iPad request for all staff requiring devices.
    • Perform all other duties as assigned.
    • Coordinate with in-house translators to ensure accurate translation of documentation for shop use.
    • Facilitate effective communication between manufacturing teams and other departments.
    • Proofreading and translating documents in multiple languages for accuracy and clarity.
    • Assist with office and shop onboarding, benefits enrollment, and documentation collection.
    • Support and file digital HR documents by scanning, naming, and uploading documents.
    • Communicate “news worthy” information for monthly QBR meetings in shop.
    • Hold meetings with employees to communicate upcoming benefit changes or other updates.
    • Attend university, college, and trade school career fairs to help recruit talent for office and shop.
    • Schedule, interview, and follow-up with candidates for office and shop needs.
    • Ensure schedules and workspace are ready for office staff starting on Day 1.
    • Administers 30-day shop reviews.
    • New hire reporting.
    • Field onboarding.

    Qualifications

    • High School Diploma required; Associate’s Degree preferred.
    • Bilingual in English and Spanish required.
    • Minimum 5 years of experience using Microsoft Office (Word and Excel).
    • At least 4 years of relevant HR and/or administrative experience.
    • Strong communication and conflict resolution skills.
    • Demonstrated commitment to excellent internal and external customer service.
    • Ability to manage multiple tasks under time constraints and shifting priorities.
    • Strong organizational skills and attention to detail.
    • Valid driver’s license and compliance with company driving policies.
    • Ability to travel up to 5%.

    Benefits

    • ESOP retirement plan
    • Medical, dental, vision, critical illness, and accident coverage
    • Employer-paid life insurance
    • Short- and long-term disability
    • Employee Assistance Program (EAP)
    • Tuition reimbursement
    • 401(k) plan with a 4% company match
    • Flexible work schedules