Bilingual Front Desk Receptionist

Responsibilities

• Greet and direct all visitors, ensuring a professional and positive first impression.
• Manage visitor sign-in procedures, badges, and notifications to employees.
• Answer, screen, and route incoming calls promptly and courteously.
• Maintain a clean, organized, and presentable reception and lobby area.
• Sort, distribute, and prepare incoming and outgoing mail and packages.
• Maintain inventory of office supplies and replenish items as needed.
• Ensure conference rooms, kitchen areas, and shared spaces remain clean, organized, and properly stocked.
• Assist with document scanning, copying, filing, and uploading into systems such as Square 9.
• Provide general administrative assistance to leadership and employees as assigned.
• Reserve conference rooms and ensure they are prepared for meetings.
• Assist with meeting logistics, materials, and basic technology needs.
• Provide support for visitors, including Wi-Fi access and directional assistance.
• Assist with internal office events such as birthdays, celebrations, and team gatherings.
• Support HR or leadership with administrative tasks related to office activities or communications.