Bilingual Executive Assistant, Contingent Worker

This is a 12-month temporary assignment located in Santa Cruz, San Carlos, or Marina, CA. The selected candidate must reside within commutable distance of one of these locations. Relocation assistance is not available.

About the Role

We are looking for a passionate and highly motivated Bilingual Executive Assistant to provide primary executive support to the Group Vice President and shared administrative support to additional leadership team members. The primary responsibility of this role is to provide dependable, proactive, and high-quality administrative support that enables the Flying Mobility leadership team to operate effectively across priorities, meetings, communications, travel, and business activities.

Reporting to the Group Vice President, this position supports the department’s objective to advance Toyota’s Flying Mobility business priorities through strong coordination, communication, organizational effectiveness, and administrative excellence.

Responsibilities

• Provide dependable and proactive administrative support, including staying informed of the department’s needs, projects, issues, meetings, people, and correspondence.
• Primary executive administrative support to the Group Vice President.
• Shared administrative support to members of the Flying Mobility leadership team, including the Vice President, Senior Executive Engineer, General Manager of Business Planning, and General Manager of Administration & Finance.
• Scheduling meetings and conferences, including:
  • Coordination of schedules and logistics
  • Travel arrangements
  • Venue selection and negotiation
  • Material preparation
  • Communications
  • Expense reports
• Navigate Japanese and American business protocols.

Requirements

• Written and verbal fluency in both English and Japanese.
• Executive assistant/administrative assistant experience (experience supporting executives highly preferred).
• Knowledge and understanding of characteristics and protocols in Japanese and American business culture.
• Proficiency with Microsoft Office (Excel, Word, PowerPoint, Teams, Outlook, Slack, and Zoom).
• Excellent communication skills.
• Strong organization skills and detail-oriented.

Preferred Qualifications

• Japanese expatriate support experience.
• Pre-1st class or above in Japanese Secretarial Proficiency Test.
• Certified Bilingual Secretary (CBS).
• Pre-1st class or above in English Proficiency Test (for Japanese Native).
• Pre-1st class or above in Japanese Proficiency Test (for English Native).

Benefits

• Medical
• Dental
• Vision
• 401K

Pay

The pay range for this role is between $40.00 - $48.00 per hour.

Magnit Direct Source does not offer support or sponsorship for employment-based visas or work authorization for this role. Candidates must have the right to work in the United States without requiring sponsorship.