Bilingual Executive Admin / Personal Assistant to CEOs (English and Mandarin -a must have)

Responsibilities

• Plan and manage Executives' calendars, ensuring it is up to date, and notify them of important meetings.
• Preparing reports, memos, meeting minutes and other documents.
• Answering and making calls.
• Handling basic bookkeeping tasks.
• Filing and retrieving corporate records, documents, and reports.
• Helping prepare for meetings and accurately recording minutes from meetings.
• Using various software, including Word, Excel spreadsheets, Google docs and presentation software.
• Reading and analyzing incoming memos, submissions, and distributing them as needed.
• Provide general administrative support such as making travel arrangements, office communications - faxes, email correspondence.

Requirements

• Preparing reports, memos, meeting minutes and other documents.
• Proven experience as a Personal/Executive Assistant or other relevant administrative support experience.
• In-depth understanding of the entire MS Office suite.
• Ability to organise and multi-task a daily workload by priorities.
• Strong listening, interpersonal and communication skills.
• Must be able to meet deadlines in a fast-paced, quickly changing environment.
• A proactive approach to problem-solving with strong decision-making skills.
• Professional level verbal and written communications skills.
• Good and safe driving record.
• Clean background check.

Nice to Have

• Certified Administrative Professional (CAP).
• Able to work flexible hours from time to time.