Bilingual Executive Assistant(Japanese/English)

Essential Responsibilities

• Schedule and manage meetings for the President/COO and Japanese nationals.
• Perform general administrative tasks and miscellaneous projects.
• Take minutes and handle travel logistics for meetings, including event planning.
• Provide English-Japanese translation and interpretation services.
• Create, check, and guide RINGIs (Corporate Governance).
• Train and guide RINGIs/Intramart, and update RINGI and Intramart documents/manuals.
• Communicate ARKRAY culture/philosophy/topics to all employees of ARKRAY US.
• Interact with ARKRAY headquarters in Japan and its subsidiaries, the President/CEO, and executives/employees.
• Handle interdepartmental administrative duties as needed.
• Check, review, make reports, and extract data from Sales Force and Qlik Sense, perform Sales Administration duties as needed.
• Coordinate and handle incoming and outgoing packages as needed.
• Draft communications to respective personnel on behalf of the President/COO.
• Maintain confidentiality regarding employee information and confidential business initiatives.