Automotive Payroll/Office Manager

About the role

We are a unique automotive group committed to innovation and growth. Our employees are proud to work here because:

• Great culture and career growth opportunities
• Competitive compensation package
• Full-time employment including overtime and weekends
• Paid time off and a 401(k) with company match
• Health insurance benefits including medical, dental, vision, short and long-term disability, AD&D, and life insurance
• Year-end bonus program for all employees
• Employee discounts on vehicle purchases, parts, service, and more

Responsibilities

• Recruit and train office staff
• Complete daily bank reconciliation, cash reports, and floor plan payoffs
• Review and sign company checks
• Perform weekly schedule reviews and work with office staff to maintain them
• Collect NSF funds; turn over applicable items to legal counsel for collection
• Formulate procedures for systematic retention, protection, retrieval, transfer, and disposal of records
• Review documentation relating to the handling and processing of documents
• Aid in month-end close procedures
• Assist in completing annual/review/audit
• Liaise with customers and outside vendors
• Lend support to all department managers
• Direct and coordinate payroll functions for multiple locations using Workday technology, including:
• Ensuring payroll is processed and reconciled on time and accurately
• Reconciling benefits for monthly invoices
• Working with Human Resources to ensure new hires are in the system on time and accurately
• Maintaining accurate cost centers for payroll costs and employee expenses
• Handling various requests from IRS and other government agencies for compliance purposes
• Issuing manual checks when needed
• Creating reports as needed
• Developing others in store locations to have expertise in payroll functions
• Complying with internal and external reporting requirements in accordance with guidelines, format, and time frames requested
• Reviewing reports with Managers and providing analysis as necessary
• Implementing policies and procedures regarding the legal handling and processing of documents
• Staying updated on current laws in relation to handling and processing documents by researching and reading relevant information and payroll changes from FLSA, ACA, and other regulators
• Reviewing and auditing documents for completeness and accuracy

Requirements

• 5 or more years of experience working in a franchise dealership business office
• 2 or more years of experience in a supervisor or office manager role (preferred)
• Advanced-level proficiency with Microsoft Office products including Excel
• A thorough understanding of accounting principles
• Experience with DMS systems such as ADP/Reynolds/Ignite (must)
• High School diploma or equivalent (college degree preferred)

Qualifications

• Must be able to provide references upon request